Office Assistant (College of Medicine-Tucson) (Multiple Positions)

The College of Medicine-Tucson is seeking two Office Assistants to perform a variety of administrative duties while supporting the Medicine Administration offices at the front desk. The successful candidates will be competent in using a variety of computer software programs; have high proficiency and comfort in multitasking; possess a strong customer service orientation; have strong oral and written communication skills; and demonstrate a high capacity to respond to requests in a timely manner with diplomacy and discretion.

This position will serve as a point of contact for many in and outside of the college, and it is imperative that all are treated with respect and feel welcome. This is a fully in-person position that requires performing a variety of clerical duties, including, but not limited to, making copies, filing, ordering office supplies, and conducting necessary errands. This role is not eligible for flexible work arrangements.

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• Responsible for maintaining a welcoming environment for the College of Medicine employees and patrons at the front reception desk.
• Answers and directs call to appropriate persons or takes messages from the callers.
• Greets visitors and directs them to the appropriate person; notifies the appropriate person of visitors' arrival, as needed.
• Independently answers inquiries and provides information or assistance to callers and visitors, as needed.
• Maintains the functionality and organization of the front reception area, copier/mail room, and conference rooms.
• Receives, date stamps, separates, and distributes incoming mail or other materials to work unit members; determines appropriate receiver based on the subject of correspondence or mail.
• Helps coordinate college wide events.
• Helps the Dean's office with projects, as needed.

Knowledge, Skills, Abilities:

• Skilled in Microsoft Office programs and databases.
• Highly developed people interactive skills.
• Ability to work independently within scope of position.
• Knowledge of standard office policies and procedures.
• Skilled in developing and maintaining good working relations.

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of three (3) years of relevant experience.