Physician Recruitment Assistant

Duke Clinical Research Institute
remote work
United States, North Carolina, Durham
300 West Morgan Street (Show on map)
Sep 25, 2025
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. Duke Health Integrated Practice Duke Health Integrated Practice comprises more than 110 primary and specialty outpatient clinics, extending the reach of Duke Health's mission across the state of North Carolina. JOB LOCATION DHIP Administrative Offices RTP - 4825 Creekstone Dr This is a 90% remote position - the vast majority is remote work, yet occasional in-person attendance is expected for staff meetings, recruiter pod meetings and/or covering occasional recruitment booth coverage. Most of the internal meetings will be at DHIP's Administrative Office. JOB SUMMARY* We are seeking a Physician Recruitment Assistant to join the Duke Medical Staff Recruitment team. Duke Health Integrated Practice is one of the largest academic multi-specialty group practices in the United States comprised of more than 110 clinical practices and nearly 5,000 providers and staff members. This position will partner with a pod of physician and APP recruiters to lead the internal administrative recruitment process in support of DHIP's mission, interfacing with clinical department administrative liaisons to assist with physician and APP staffing needs. The successful hire will be able to coordinate a seamless candidate experience to fill complex clinical positions. JOB DUTIES AND RESPONSIBILITIES Candidate Evaluation and Qualification Review - Independently evaluate physician and APP CV's for minimum qualifications, board certification, licensure, and alignment with specialty requirements. Make recommendations to senior recruiters and hiring leaders regarding candidate advancement. Exercise discretion in screening decisions to ensure compliance with DUHS standards and regulatory requirements. Candidate Experience and Itinerary Oversight - Own the design and execution of physician/APP interview itineraries, ensuring candidates' schedules, departmental needs, and organizational priorities are balanced. Oversee and resolve conflicts in scheduling with discretion, elevating only complex issues to senior leadership. Ensure the candidate experience reflects DUHS' standards of professionalism and hospitality. Vendor & Partner Relationship Management - Independently manage relationships with external vendors (e.g., travel agencies, relocation firms, real estate partners). Negotiate services, resolve conflicts, and ensure fiscal accountability in alignment with departmental budgets. Evaluate vendor performance and make recommendations to improve candidate support services. Recruitment Strategy & Process Improvement - Partner with Physician Recruiters and leadership to design and implement specialty-specific recruitment strategies. Analyze recruitment pipeline data, identify gaps, and recommend process improvements. Stakeholder Liaison & Consultation - Serve as a liaison to physician recruitment teams, hiring departments, onboarding, credentialing, and benefits partners. Provide consultative guidance to leaders regarding recruitment processes, candidate engagement, and timelines. JOB ELIGIBILITY REQUIREMENTS Bachelor's degree in a business-related field such as Human Resources, Marketing, or Business Administration required. 1 year of related recruitment experience in a healthcare setting. 1-2 years of physician recruitment experience preferred. Willing and able to drive to DHIP administrative office in Durham, NC for occasional staff or recruiter pod meetings Durham office headquarters, or in-person recruitment booth coverage. JOB HOURS The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that allmembers of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation willbe provided by each hiring department.