Project Coordinator

At TUV SUD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TUV SUD.

• Provide administrative support for various projects across departments, ensuring efficient project execution.
• Assist in planning and coordinating administrative aspects of projects, including preparing and organizing documentation and tracking timelines.
• Support project management by checking project status and outstanding tasks required for project closure.
• Serve as a liaison between project teams, stakeholders, and clients; organize and facilitate meetings, prepare agendas, take meeting notes, and follow up on action items.
• Maintain accurate and up-to-date project files, records, and documentation, ensuring all necessary documents are stored and accessible.
• Coordinate administrative project-related tasks, including project status, opening, closing, and invoicing.
• Assist with monitoring project budgets, tracking expenses, and ensuring financial documentation is accurate and up to date.
• Identify and recommend ways to improve administrative processes related to project execution, documentation, and communication.
• Track project progress and key performance metrics.
• Address administrative challenges during project execution and assist team members in overcoming logistical obstacles.
• Support event planning, ordering laboratory and office supplies, and coordinating with vendors.
• Support engineering teams with purchase orders for equipment calibration and scheduling.
• Set up and close out projects in PSE; assign projects to handlers and ensure timely project invoicing.
• Enter purchase requisitions in the TUV SUD system and communicate delivery dates to customers.

• Associate's degree in business administration, management, or a related field (or equivalent work experience).
• 1-2 years of experience in administrative support or project coordination, preferably in a project-based environment.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, or similar tools).
• Attention to detail and ability to maintain accuracy in record-keeping.
• Ability to work well both independently and in a team, maintaining a positive and collaborative approach.
• Self-starter with a positive outlook and motivated attitude.
• Professionalism, integrity, and respect in all interactions.

• Opportunity to work with a global leader in testing, inspection, and certification.
• Collaborative and inclusive work environment.
• Professional development and training opportunities.
• Competitive compensation and benefits package.
• Flexible work arrangements where applicable.
• Commitment to employee well-being and safety.

• Use of general office equipment (telephone, computer, printer, copier, scanner, and other communication tools).
• Physical requirements: ability to occasionally walk, stoop, kneel, crouch, crawl, reach, sit, talk, hear, and use hands/fingers; close vision required.
• Reasonable accommodations available for individuals with disabilities.
• All employees are expected to support a safe and healthy work environment and adhere to TUV SUD policies and procedures.

Equal Opportunity Employer - Disability and Veteran

TUV SUD America, Inc. is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.