Part-Time Project Administrative Assistant

About The School of Industrial and Labor Relations

The School of Industrial and Labor Relations (ILR) at Cornell University is the leading global institution dedicated to the study of work, employment, and labor. It advances research and education that address critical workplace issues and the evolving world of work. Through teaching, outreach, and scholarship, ILR helps improve the lives of workers and organizations. The school plays a key role in shaping the future of work by generating and sharing impactful knowledge.

About The K. Lisa Yang and Hock E. Tan Institute on Employment and Disability

The K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) at Cornell's ILR School advances research, education, and technical assistance on disability in the workplace. Its experts support businesses, labor organizations, government agencies, schools, and communities in the U.S. and abroad to better integrate and accommodate individuals with disabilities. The institute partners with employers, policymakers, educators, advocates, and practitioners to promote inclusion. YTI plays a vital role in shaping equitable workplace systems and building more inclusive communities.

The Opportunity

This position offers administrative and program support to Project Directors, Principal Investigators, and project staff within the Yang-Tan Institute (YTI). The role focuses on assisting externally funded projects by managing day-to-day operations and coordination. It ensures smooth communication and organization across team members and stakeholders. Overall, the position contributes to the effective implementation and success of YTI's research and outreach initiatives.

Key Responsibilities

• Provide program coordination support for disability-related projects.
• Assist with scheduling and organizing meetings, events, webinars, focus groups, and interviews.
• Take, edit, and distribute meeting notes, including documenting action items.
• Proofread, copy edit, and format written materials.
• Create accessible materials by ensuring presentations and documents comply with Section 508 standards.
• Prepare and distribute surveys.
• Provide customer service support for webinars.
• Maintain project timelines and track deliverables.
• Assist in the preparation of grant proposals.
• Perform general administrative and fiscal duties.

Success Factors:

You're considered a top candidate if you have experience:

• Working successfully as part of a team.
• Communicating professionally across internal and external stakeholders and colleagues.
• Overseeing multiple tasks, prioritizing and managing projects with flexibility.

• Working successfully under pressure with minimal guidance at a variety of tasks within a quick-paced, team-oriented, diverse office setting.

This is a term, part-time Contract College position (26 hours per week) based in Ithaca, NY, within the ILR School at Cornell University. The initial appointment runs through December 31, 2026, with the possibility of reappointment contingent on performance, available funding, and business needs. Core business hours are Monday through Friday, 8:00 AM to 4:30 PM, with some flexibility. The final schedule will be determined in consultation with the supervisor.

What We Need

A resume and cover letter are required for further consideration.

• Associate's degree and two to four years of experience in an office setting, or an equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook calendar.
• Experience using online meeting platforms such as Zoom or Microsoft Teams.
• Ability to work independently with sound judgment and discretion.
• Strong interpersonal skills to interact tactfully with diverse groups of individuals.
• Initiative and a proactive team-oriented approach.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills, including proofreading, editing, and minute-taking.
• Strong customer service skills and a positive attitude.
• Ability to oversee and prioritize multiple tasks effectively in a fast-paced environment.
• Prior experience with meeting and event planning.
• General knowledge of database operations.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree strongly preferred.
• Five or more years of office experience, preferably in a research-based setting.
• Working knowledge of document and internet accessibility standards.
• Experience creating accessible documents.
• Experience editing and uploading manuscripts, reports, forms, charts, and other media to project websites.
• Document layout and design experience, including applying templates, organizing page layouts, and selecting artwork.
• Prior experience with Adobe InDesign, Adobe Acrobat, HTML, or similar web development tools (preferred).
• Experience using project planning and management software.
• Experience with Qualtrics or similar survey platforms.
• Skilled in proofreading and editing technical and scientific papers, particularly in the social sciences.
• Experience supporting the grant submission and coordination process.
• Experience providing customer service for webinars and using advanced collaboration features.
• Knowledge of Cornell University fiscal policies and systems (preferred).
• Familiarity with disability-related programs.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
  

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

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