Maintenance Admin Assistant

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Metro Transit is one of the country's largest transit systems, employs more than 3,000 people, and prior to COVID provided more than 80 million rides a year through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, vanpool, walk or bike in the Twin Cities.

How your work would contribute to our organization and the Twin Cities region:

The Maintenance Administrative Assistant provides office administrative support to Bus Maintenance management, supervisors and forepersons by performing office administrative and clerical duties pertaining to buses, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

Hire: $24.53 hourly After year one: $28.03 hourly After year two: $31.54 hourly After year three: $35.04 hourly

Hourly Pay Range: For candidates newly hired into the Amalgamated Transit Union (ATU) contract, starting wage is set by the ATU contract. Internal hires will follow Metropolitan Council's union wage guidelines.

Office Administrative Procedures:

• Performs data entry as assigned.
• Creates business correspondence, letters and memos.
• Closes maintenance work orders in TxBase (computer system).
• Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts.
• Post service bulletins, employee information reports and all job postings.
• Processes incoming mail and prepares outgoing mail.
• Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.

• Reviews and verifies employee time entries for accuracy daily and edits as appropriate.
• Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking.

• Communicates with other facilities and departments as required or directed.
• Provides and assists employees with forms such as vacation, sick leave, etc.
• Answers telephones.

• High school diploma/GED or higher.
• Two (2) years or more of office administrative experience. Experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars.
• Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files.

• Organizational and prioritization skills.
• Ability to type 40 words per minute.
• Customer service - oriented; ability to work effectively with diverse internal/external customers/work groups.

• Knowledge of office administrative procedures.
• Knowledge of creating correspondence, letters and memos in proper business style format.
• Knowledge of creating and maintaining electronic files.
• PC skills including MS Office - Outlook, Word, Access and Excel.
• Ability to type 40 words per minute.
• Ability to adjust to changing priorities and work independently.
• Ability to handle multiple tasks with efficiency and take initiative.
• Ability to work well with others.

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

Union/Grade: Amalgamated Transit Union (ATU) / Grade 21
FLSA: Non-Exempt
Safety Sensitive: No

What your work environment would be:
Work is performed in a standard office setting. This is a first shift position with set work hours to be determined at a later date. This position will report directly to the Garage Manager as well as the Assistant Director of Bus Maintenance.

What steps the recruitment process involves:
1. We review your minimum qualifications.
2. We review your Work Record Evaluation (for ATU employees only).
3. We rate your education and experience.
4. We conduct a structured panel interview.
Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a background check which verifies education and employment if not verified previously. If the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards, you must pass a pass a criminal background check. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us