Administrative Associate 1

The Academic Program Coordinator will oversee undergraduate education coordination for GCD and BMBB, manage BioGEN Fellowship tasks, and provide programmatic assistance for BMBB and MCDB&G. This role will support the BioGEN Center with administrative duties, contribute as a collaborative team member, and provide backup assistance to ensure smooth and uninterrupted operations

Duties and Responsibilities:
1. Academic Coordination (80%)
* Undergraduate Education Coordination:
Train and oversee undergraduate program coordination for BioGEN, including managing classroom reservations, entering courses into CourseDog, and tracking and granting permission numbers.
* Fellowship Coordination:
Administer BioGEN Fellowships by working with fellowship recipients, grant administrators, and PIs to ensure accurate and timely reporting and appointment of fellows.
Work with HR teams to enter fellowship appointments, manage pay changes, and terminate outgoing fellows.
Submit tuition and health insurance documents for fellows, working with BioGEN accounting to track expenses.
Track matriculation of fellows using the NIH XTrain and xTRACT systems.
Work with BioGEN pre-award team to collect and format data required for training grant submissions and renewals.
* Graduate Program Assistance:
Support BMBB and MCDB&G Graduate Program Coordinators with event coordination, document preparation, material updates, and purchasing.

2. Administrative Support for BioGEN Operations (20%)
* Assist with day-to-day administration, including purchasing, front office management, scheduling, meeting agendas, and marketing materials
* Update and maintain the BioGEN intranet and websites.
* Collaborate with team members to develop and streamline best practices, guidelines, and procedures.

Required Qualifications:
* BS/BA or combination of education and experience to equal at least 4 years.
* Proficiency in relevant software applications: Google Workspace, Canva, MAC and PC Operating Systems, Adobe, and Microsoft Office
* Strong organizational and communication skills and the ability to prioritize tasks independently.
* Experience with university systems such as CourseDog, Purchasing, HR Systems, and XTrain, or a willingness to learn.
Preferred Qualifications:
* Experience in higher education or academic program coordination.
* Familiarity with HR processes and fellowship administration.
* Strong interpersonal and communication skills
Work Environment:
Hybrid position with no less than three-days on site

The BioGen Administrative Center provides administrative services to the Department of Biochemistry, Molecular Biology, and Biophysics and the Department of Genetics, Cell Biology and Development. Finance, human resources, administrative and grant pre-award staff members work in teams to support faculty, staff and students in these areas.

Pay Range: $26.44 - $33.66/hour; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).