Executive Assistant

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Health Savings and Flexible Spending Accounts
• Company-paid life and disability insurance (STD/LTD)
• Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
• Seven paid holidays plus one floating holiday
• Employee Assistance Program
• Professional development support and tuition reimbursement
• Employee referral program
• Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees. UMC also follows Washington State Sick Leave guidelines, providing one hour of sick leave for every 40 hours worked.

Starting Salary Range: $78,000-$90,000; depending on experience

Location: Lynnwood, WA

Classification: Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working dynamic. Acting as the main contact for internal and external stakeholders concerning all issues related to the Office of the President, this role also consults with the Board of Directors and senior management teams. The Executive Assistant organizes and coordinates executive outreach, manages external relations efforts, and oversees special projects.

Key Responsibilities:

1. Oversee the President's calendar, prioritize inquiries and requests, resolve conflicts, and make recommendations to ensure smooth daily operations.
2. Perform a wide range of administrative duties to support the President's leadership, including assisting with special projects, creating complex documents, reports, and presentations, preparing information for meetings, composing correspondence, managing contact lists, and arranging travel.
3. Function as the main point of contact for internal and external parties regarding all matters related to the President, including highly confidential or critical issues. Conduct research and prioritize actions, referrals, or responses, reflecting the President's style and organizational policy. Communicate directly on behalf of the President.
4. Serve as a liaison and support the Board of Directors. Manage coordination for Board meetings and events, including scheduling, drafting agendas, compiling, and distributing materials.
5. Collaborate closely with the President to keep them informed of upcoming commitments and responsibilities and follow up as necessary.
6. Coordinate all Board meetings, Quarterly Business Reviews (QBRs), and retreats, and assist with other meetings and events as required.
7. Function as a "gatekeeper" and "gateway," facilitating smooth communication between the President and the team, demonstrating leadership to maintain credibility, trust, and support across the organization.
8. Collaborate with the Board of Directors to coordinate the President's outreach activities. Follow up on contacts made by the President to nurture ongoing relationships.
9. Maintain discretion and confidentiality in interactions with the President and Board members.
10. Collaborate on developing and implementing organizational engagement plans, focusing on employee recognition, diversity, equity, inclusion (DEI), and fostering workplace belonging.
11. Assist with the operations of the UMC Charitable Foundation (UMCCF), including contacting grantees and scheduling award funding.
12. Other duties as assigned.

Secondary Responsibilities:

1. Support committees as needed.

2.Ensure presentations are ready for the QBR.

3.Support in-office events.

4.Coordinate logistics for specific events.

• Quarterly Navigation Meeting - Assist Marketing
• QBRs - coordinate site logistics and catering along with calendaring with attendees
• Support the annual Turkey Day delivery (order turkeys, coordinate timeline)
• UMCCF golf tournament - Assist with logistics sponsorships
• HR event support (HR will lead the overall initiative. This individual will collaborate with HR to support events by managing logistics, contributing to brainstorming, and assisting with execution)
• Recruiting event planning
• Bring Your Kid to Work Day annual event
• Foreman's meetings - Assist as needed
• Other "celebration weeks"
• Lunch/celebration
• Retirement parties -- Assist department managers with details and logistics

5.Sponsorship and associations

• Coordination with companies and nonprofits on behalf of UMCCF
• Coordination with companies and nonprofits on behalf of UMC
• Coordinate and solicit volunteers for community outreach events such as Obliteride, Safe Crossings Foundation, Habitat for Humanity, etc.

6.Employee cause support (UMC or UMCCF) for basketball, baseball, community service events, Rotary, Mukilteo lighthouse, etc.

Required Skills and Abilities:

• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Expert-level written and verbal communication skills.
• Proficiency in MS Office (Excel, Word, and PowerPoint in particular).
• Demonstrated initiative in problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to manage confidential information with discretion, adapt to competing demands, and demonstrate the highest level of service and responsiveness.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker who actively seeks opportunities and proposes solutions.

Preferred Education and Experience:

• Bachelor's degree recommended.
• Strong work tenure.

Required Licensing and Other Certifications:

• Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.