Administrative Assistant 1 (Local Government) - Wayne County Area Agency on Aging

If you are an independent, detail-oriented person who enjoys a challenging and multi-faceted position, this would be a rewarding career opportunity for you! As an Administrative Assistant 1 with the Wayne County Area Agency on Aging, our teams would rely on you to participate in providing the administrative, clerical, and fiscal support needed for success in programs and partnerships that help our aging community members access services and achieve a better quality of life, while maintaining independence and dignity. Apply now and find fulfillment in your career with an agency that offers an excellent benefit package and the advantage of a positive, team working environment!

In this role, you will assist and support Area Agency on Aging care management staff, fiscal department, and administration in a variety of functions to assure efficient and accurate operation of the agency's data system. You will maintain information on the different service providers our agency partners with to ensure our system is accurate and work with your supervisor to resolve any issues or discrepancies. This includes verifying proper billing rates, helping providers resolve billing discrepancies and issues, and training and supporting other staff members in data entry and system utilization.

Work in this role also includes compiling and reconciling data to create a multitude of reports on various agency phases, provider meetings and phone calls, timesheets and statistics, and fiscal responsibilities. This is key for helping our teams have the data they need guarantee a high standard of care and service to Wayne County consumers. You will develop agendas for meetings and, in cooperation with the agency administrator, have the opportunity to participate in the development of grant proposals and long term plans. Work also involves providing ancillary support for the dispatching of notification letters, as well as maintaining and updating caseloads and reassigning cases. Apply now and be part of something bigger than yourself with our team!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Employee may have overnight travel or out of county travel for meetings/training.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within three months of graduating with a qualifying degree

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.