Executive Assistant I

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus two (2) years of administrative or related experience or

• High School diploma/GED plus six (6) years of administrative or related experience required.

Knowledge, Skills & Abilities:

• Proficient in Microsoft Office applications: Word, Excel, Outlook, and PowerPoint.

• Excellent verbal and written communication skills, demonstrating high levels of emotional intelligence.

• Detail-oriented.

• Excellent writing, editing, and spelling skills.

Preferred Qualification:

• Bachelor's degree in public health, adult learning and education, business, accounting, or related field, plus (3) years of experience working in an administrative role.

• Proficient in Workday (Student and Financial Modules).

Additional Information:

Responsibilities:

• Maintains calendars, schedules appointments, coordinates meetings and special events of various sizes and levels of complexity (commencement, new student orientation and onboarding each semester, public health week activities, and preview days), including conference room set-up for meetings and classes as needed.

• Coordinates travel arrangements for faculty, staff, and official guests.

• Prepares itineraries for visitors.

• Prepares, compiles, produces, edits, and distributes correspondence and reports.

• Maintains and updates faculty curriculum vitae and biographical sketches for grants and conference presentations.

• Answers phones, office emails, and responds to inquiries, providing information regarding policies and procedures as needed.

• Greets Office visitors, trainees, and students, and facilitates visits.

• Research information to resolve problems or issues related to Office operations.

• Coordinates the collection of new student applications for review by the COPH Admissions Committee and dissemination of their decisions to applicants and department chairs/program directors.

• Performs general office management functions such as photocopying, ordering supplies, maintaining inventories of assets, publications, and materials, requesting services and equipment maintenance and repairs, managing equipment leases, and software.

• Responsible for completing purchasing requisitions and processing travel transactions.

• Coordinates travel documents with the UAMS Travel Office and coordinates travel reimbursements.

• Creates and/or maintains Office financial records and monitors expenditures and accuracy of transactions.

• Provides status reports on financial accounts as required, using Workday reports and internal records.

• Addresses workspace and resource issues and collaborates with the COPH Business Office on administrative and financial policies and processes.

• Manages and develops materials, resources, and activities to support the Office faculty, staff, and trainers and Office programs and projects.

• Produces documents, graphs, charts, tables, spreadsheets, and complex numeric figures using Microsoft WORD, Excel, and PowerPoint software.

• Assists in the development of materials for training, brochures, certificates, etc., and for the Office's websites.

• Performs other duties and projects as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.