Foundation Assistant

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
Supports Lenoir Memorial and the Lenoir Memorial Foundation to perform secretarial, office coordination, and other administrative assistant duties. Provides bookkeeping responsibilities for the Foundation books.

Responsibilities:
The hospital is served through this position by providing administrative support and coordination for a number of regular hospital and Foundation activities and events. The Foundation assistant is responsible for the Foundation bookkeeping activities.
The Foundation assistant works closely with the CPA/Auditor to provide sound financial reports and daily bookkeeping responsibilities. The Foundation assistant works closely with the Foundation Board to support Board relations and Foundation requirements.
The Foundation assistant works with the Director of Community Programming and Development to support administrative activities that enhance the work of the hospital. The public is served as requested regarding assistance with information and direction.

LENOIR

1. Assists the Foundation Director in the fulfillment of her duties by performing a variety of secretarial duties:

• Maintains archives of records of meetings/minutes of Foundation Board.
• Assists with coordination of Foundation activities and special functions.

2. Schedules effectively. Schedules and/or reschedules appointments, meetings and/or other activities effectively, meeting specifications while accommodating conflicts. Notifies all participants of final schedule details in a timely manner. Events and meetings are well coordinated.

2. Processes/maintains records of Foundation books.

• Prepares and submits check requisitions .
• Processes Foundation checks with timely delivery for co-signatures.
• Assists as requested for deposits to outside bank.
• Works effectively with Hospital Finance and payroll departemnts for campaign and finance processes.
• Prepares finance reports through effective knowledge with quickbooks and tax return info as directed by Director and accountant.
• Codes, prepares and submits check requisitions in a timely manner Maintains current reports

3. Word Processing and composition as requested by the Director

• Types correspondence, reports and other materials ensuring correctness and accuracy.
• Composes letters, memos, reports and other materials according to established formats.
• Assists in projects requiring use of microcomputer capabilities such as Word, Excel, PowerPoint, etc.
• Records minutes of Board meetings and transcribe for distribution
• Transcribes correspondence with speed and accuracy. Types letters, documents and minutes through use of word processing with speed and accuracy. Secures authorizing signatures and forwards documents to appropriate department or agency and retains copy as required. Minutes to meetings transcribed and distributed as required.

4. Organization:

• Organizes own work activities to ensure their completion in a timely manner.
• Takes initiative to handle routine tasks.
• Foundation office filing and organization is efficient and complete.
• Schedules own time effectively by assigning priorities to daily, weekly, or monthly work activities

5. Problem Solving:

• Resolves problems relating to work assignments, departmental functioning, and departmental services in a timely and effective manner.
• Identifies and utilizes available resources to provide assistance in resolving problems.
• Avoids crisis through systematic planning and follow-through. Recognizes problems as they occur. Determines effective solution or best course of action by reviewing alternatives. Resolves problems by initiating and/or recommending solution.

6. Mail/Errands:

• Processes incoming/outgoing mail and/or performs office errands in support of department activities.
• Maintains office supply inventory and completion of purchase orders for items unavailable from the hospital's storeroom.
• Prepares letters, packages and boxes for mailing according to postal specifications.
• Picks up and/or delivers mail, supplies and other items in a timely manner. Maintains office supply inventory and executes purchase order requisitions for supplies unavailable through hospital storeroom Prepares and sends responses to routine inquiries, according to departmental procedures.

7. Reception:

• Receives/interviews office guest/appointments and provides direction.
• Answers telephone and gives/receives information to/from the public as requested.
• Communicates with visitors in a courteous manner and provides assistance/direction. Answers telephone courteously and professionally and transfers calls or responds to inquiries accurately. Takes accurate and complete messages.

• EDUCATION
• High School Diploma orequivalent required. Associates Degree in Business Administration, Finance, Accounting, or related field preferred and may be considered towards length of experience requirements.
• EXPERIENCE
• Minimum of3-5 yearsof experience in direct bookkeeping, finance, or accounting in a business setting required. Experience and competency with Quickbooks is also required. Database management and event coordination experience required. Computer proficiency required including Windows XP, Microsoft Outlook, Microsoft Word, Microsoft Access, Microsoft Excel.
• LICENSURE/REGISTRATION/CERTIFICATION
• none
• OTHER SKILLS AND QUALIFICATIONS

o The Foundation Assistant must be proficient in standard office techniques and equipment, including letter writing, research and report preparation and basic statistics. Requires effective interpersonal relations and performs difficult and complex secretarial work independently. Donor relations and professional board relations skills experience preferred.Knowledge of donor tracking software beneficial. Prefer experience in a similar position that can demonstrate excellent organizational skills.

• WORK ENVIRONMENT
• Works in normal business office environment.
• PHYSICAL REQUIREMENTS
• Walking, standing, sitting and some bending throughout shift.
• AGE SPECIFIC SERVED

Legal Employer: Lenoir Health

Entity: UNC Lenoir Health Care

Organization Unit: Lmh Foundation

Work Type: Part Time

Standard Hours Per Week: 28.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: LENOIR MEM

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.