Human Resources Supervisor

#CA-DS

Under the general direction of the Chief Administrative Officer (CAO), independently manage and oversee the Human Resources/Academic Personnel team supporting the School of Medicine Basic Sciences Administrative cluster, which encompasses the Department of Biochemistry and Molecular Medicine, the Department of Cell Biology & Human Anatomy, and the Department of Physiology & Membrane Biology. Provide high-level consultation, leadership, analysis, advice, strategic planning, and management regarding academic personnel issues across all three departments. Oversee departmental academic recruitment and hiring efforts for approximately 80 faculty members across both Sacramento and Davis campuses. Manage academic personnel actions involving recruitment, research appointments, advancement, retention, change in status, and faculty MOUs. In consultation with the CAO, work with the SOM to process employment actions, classification, and compensation programs for staff and student personnel. Serve as a resource to employees and supervisors in the areas of contract and policy interpretation and compliance, probationary monitoring, employee relations, recruitment, performance management, conflict management, progressive discipline and terminations, classification/compensation, and health & welfare benefits. Ensure adherence to all applicable state and federal wage and hour laws, tax laws, UC policies, and collective bargaining contract provisions. Supervise and evaluate subordinate work, ensuring accuracy, timeliness, and resolution of complex problems across multiple departments. Develop process improvement models to maximize operational efficiencies, meet deadlines, and provide for a productive work environment that upholds the UC Davis Principles of Community. Gather and review data in response to audit requests. Perform monitoring activities to detect anomalies and ensure compliance with all applicable laws, policies, and contracts.

Apply By Date

11/15/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in Human Resources Administration, Health Administration, Public Administration, Business or related field of study and / or equivalent experience/training.
• Knowledge and experience working with academic affairs issues including recruitment, appointment, faculty advancement, retention, leaves of absence, and salary administration policies and procedures.
• Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions and/or solutions.
• Experience supervising, coaching and motivating staff and/or project teams to create a positive and productive work environment.
• Experience working with human resource sensitive data and to discern level of confidentiality and keep appropriate information confidential.
• Experience analyzing key issues and researching, gathering and integrating information regarding employment matters.
• Experience using standard business software applications including word processing, email, calendaring software and spreadsheets.
• Comprehensive knowledge of UC academic personnel policies, procedures, and practices
• Understanding of Academic Senate governance and faculty advancement processes
• Ability to provide vision, set strategic direction, and establish priorities
• Strong supervisory skills to manage, mentor, and develop a team
• Skill in interpreting and applying policies, contracts, and regulations
• Ability to provide high-level consultation and advisory services to leadership
• Knowledge of HR principles, practices, and employment law
• Skill in tracking multiple deadlines and managing complex workflows
• Ability to work independently and make sound decisions
• Capacity to anticipate issues and act proactively

Preferred Qualifications

• Master's degree in Human Resources Administration, Health Administration, Public Administration, Business or related field of study and / or equivalent experience/training.
• Experience with California labor law, policies and practices.
• Experience with UC Davis policies and procedures and collective bargaining contracts for staff, students and academic appointments.
• Experience and working knowledge of UC Davis internal computing systems related to HR and Academic Personnel.
• Experience with human resources and academic personnel practices at UC Davis School of medicine.

Key Responsibilities

• 40% - HUMAN RESOURCES/ACADEMIC PERSONNEL LEADERSHIP
• 30% - TEAM SUPERVISION & DEVELOPMENT
• 10% - ADVISORY & CONSULTATION SERVICES
• 10% - COMPLIANCE, POLICY MANAGEMENT & ADMINISTRATIVE OPERATIONS
• 10% - HUMAN RESOURCES & RISK MANAGEMENT

Department Overview

The School of Medicine Basic Sciences Administrative cluster provides administrative support to three separate and distinct Basic Science departments: the Department of Biochemistry and Molecular Medicine, the Department of Cell Biology & Human Anatomy, and the Department of Physiology & Membrane Biology. The mission of these departments is to conduct innovative research, engage in high-level service, and provide excellent educational opportunities and mentoring to students, postdoctoral fellows, and residents. Collaboration and fearless exploration of new ideas are crucial to achieving this mission. Education is provided at many levels, including through highly-ranked courses. Departmental academic operations are conducted on both the Sacramento and Davis campuses, with research facilities located on both campuses. Combined, these units serve roughly 80 faculty members that generate more than $19M in research awards and $16M in non-research expenditures (FY24.) The School of Medicine Basic Sciences Unit strives to build and maintain a culture and climate based on mutual respect and caring. We recognize and cherish the richness that our diversity contributes to our lives. We further recognize the right of every individual to think, speak, express, and debate any idea. We support and uphold the UC Davis Principles of Community.

This position manages all HR and Academic Personnel functions for the Basic Sciences Administrative Cluster. Reporting directly to the CAO, this position independently oversees and manages the day-to-day operations of the Department's Human Resources Unit. It directly supervises a team of three Human Resources/Academic Personnel specialists. Responsible for the coordination and delivery of Human Resources/Academic Personnel in the Basic Sciences Administrative Cluster. The Cluster services three departments with a combined total of about 300 employees, which encompass a wide diversity of academic and staff positions including: * Academic Senate and federation personnel * Unit 18 lecturers and SOE appointments * Oversight for Graduate and undergraduate student employment * Oversight for career and temporary staff * International scholars and post-doctorates.

POSITION INFORMATION

• Salary or Pay Range: $7,891.66 - $14,775.00, Budgeted Range of $7,891.67 - $11,333.33
• Salary Frequency: Monthly
• Salary Grade: Grade 24
• UC Job Title: ACAD HR ANL 4
• UC Job Code: 007716
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8-5, 8 hour
• Location: Tupper (TUPPERHAL)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible and occasional evenings, weekends and holidays to meet operational needs. Restricted use of vacation during peak periods.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks