New

Recruiting Associate

The Rector & Visitors of the University of Virginia

1215 Lee Street (Show on map)
Nov 15, 2025
The Opportunity UVA Executive Search Group (ESG) is an internal search firm at the University of Virginia with demonstrated excellence in recruiting and retaining exceptional talent. In the last decade, ESG has recruited over 300+ leaders to UVA, including several leaders that make up the University's current executive leadership team and academic deans. ESG is more than a search firm and participates in the life of the University and many activities supporting UVA. ESG partners with University leaders on important searches across UVA with a focus on attracting top talent and providing an excellent candidate experience. For more information on the Executive Search Group visit https://executivesearch.virginia.edu/. The Role UVA's Executive Search Group is seeking a Recruiting Associate (RA) to join its team. Reporting to a Managing Director, the RA joins a team of fellow RAs working in partnership with ESG's search consultants to provide high-level administrative support for UVA's leadership searches. The role involves project management excellence including coordinating meetings and preparing all related materials, coordinating multi-candidate interviews (virtual and in-person), collecting feedback via online surveys, creating reports, correspondence with clients and candidates, and preparing briefings for executive leaders. In addition, the RA helps with research to build lists of highly qualified potential candidates. The RA is also externally facing and helps to design, coordinate, and execute comprehensive multi-day/multi-candidate visits for finalists, involving stakeholders across UVA and the community - creating the environment and experience that ultimately results in a successful search and hire. The RA provides high-touch service to candidates and clients by coordinating interview travel and accommodation arrangements, and may coordinate follow up visits by setting up real estate, community, and local area school tours, making restaurant reservations and catering requests, coordinating sporting and special events, etc. They play a critical role in ensuring that visits are meaningful to each candidate. The ideal candidate will have many of the following skills, characteristics, and qualifications: Proven success working in an executive support, administrative, and/or service-oriented role Demonstrated ability providing high-level support to internal and external stakeholders in a complex organization - UVA's stakeholders consist of executives and their administrative support staff, faculty, staff, students, boards, community members, and candidates Enjoys providing exceptional service Highest level of discretion, confidentiality, and judgment Strong interpersonal and relationship-building skills Excellent written and verbal communication skills, including proofreading Ability to manage multiple searches simultaneously; excellent time and project management skills Ability to solve problems and change direction as needed High attention to detail and focus on quality Team player, thoughtful, good sense of humor Flexible and works well under pressure Proactive and process improvement oriented Quick study - actively listens, asks good questions, keen ability to connect dots Ability to manage up, effectively communicating search needs to consultants and executing top priority tasks Comfort with Microsoft suite of products and Zoom videoconferencing Minimum Requirements Education: High school diploma Experience: Four years of experience in an exempt-level (professional) HR position, Bachelor's degree with two years of exempt-level experience, or a Master's degree with one year of exempt-level experience. A combination of education and experience equivalent to at least four years of progressively responsible administrative, customer service, human resources, or related experience. The University The University of Virginia (UVA) ranks as one of the leading Universities in the nation, pursuing excellence with purpose. A proudly public institution, UVA is consistently ranked among the best universities in the United States for both excellence and value. As a vibrant and student-centric institution animated by the forward-looking spirit of our founder, Thomas Jefferson, UVA serves the Commonwealth of Virginia, the nation, and the world by advancing knowledge and preparing students to be citizen leaders guided by empathy, integrity, and truth. Read more about UVA: https://www.virginia.edu/about-uva/. Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionallyrequiretraveling some distance to attend meetings, and programs. A validdriverslicense isrequiredfor this position. Salary will becommensuratewith education and experience. This is an exempt-level,benefitedposition. Learn more aboutUVA benefits. This is a restricted position, which is dependent on funding and is contingent upon funding availability. This is a hybrid position based in Charlottesville, Virginia.Thisrole may occasionally require travelandlimited evening or weekend work to support recruitment activities, and related events. Background checkswill be conducted on all new hires prior to employment. How to Apply Please applyonline, by searching for requisition numberR0077755. Complete an application with the following documents: Resume Cover Letter Upload all materials into the resume submission field. You cansubmitmultiple documents intothis onefield or combine them into one PDF. Applications without allrequireddocuments will notreceivefull consideration. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will berequested, with at least three responsesrequired. To Nominate Forinquiries and nominations, please contactSusan Gaines,Managing Director,UVAExecutive Search Group,susangaines@virginia.edu.This search will be carried out with full confidentiality. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.