PROGRAM COORDINATOR, SENIOR

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Radiology Department at Duke University is looking for Program Coordinator, Senior to join our team. In this crucial role, you'll provide advanced administrative and operational support for both the Undergraduate Medical Education (UME) program and the ACGME-accredited fellowship programs within the department. This role serves as a key resource and liaison among faculty, trainees, and institutional partners, ensuring smooth coordination across all phases of medical education. The coordinator is responsible for managing complex program requirements, maintaining compliance with institutional and accreditation standards, and supporting the educational and professional development needs of students, residents, and fellows.

Minimum Requirements:

• Bachelor's degree in healthcare administration, business administration, or related field preferred with three years of related experience, or equivalent combination of relevant education and/or experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with educational databases, learning management systems, or program management software.

Preferred Qualifications:

• Progressively responsible administrative experience in an academic, healthcare, or higher education setting; experience in medical education (UME or GME) strongly preferred.

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, including the ability to interact effectively with diverse stakeholders.
• High attention to detail and accuracy in maintaining records and preparing documentation.
• Ability to exercise discretion, maintain confidentiality, and work both independently and collaboratively within a team environment.

Other Requirements:

• This position is hybrid eligible. The position is partially remote, and the employee must reside in a Duke University-approved state.

Be Bold.

Position Description:

• Coordinate day-to-day operations for the department's Undergraduate Medical Education (UME) program and ACGME-accredited fellowship programs.
• Serve as a primary administrative contact for faculty, trainees, and institutional offices related to medical education activities.
• Ensure compliance with institutional policies, accreditation standards, and reporting requirements for both UME and ACGME programs.
• Manage scheduling, documentation, and communication related to educational activities, including rotations, evaluations, and meetings. Creates aggregate reports in order to monitor trends.
• Support program directors in the preparation of accreditation documents, site visit materials, and annual program evaluations.
• Maintain accurate trainee and program records in accordance with institutional and accreditation guidelines.
• Coordinate recruitment and onboarding processes for fellows and other learners, including communication, interview logistics, credentialing, and orientation activities.
• Track and report program data, metrics, and outcomes to support continuous improvement initiatives.
• Oversee the program(s) website, ensuring current and accurate information as well as monitor the Radiology Clerkship email mailbox.
• Assist with budget monitoring, expense tracking, and other administrative functions related to program operations.
• Contribute to special projects and departmental initiatives as assigned.

Choose Duke.

Join our award-winning team and be part of an inclusive culture that values excellence, innovation, and discovery. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providingemployment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve of this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $48,960.00 to USD $77,928.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions thatrequire specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE