Senior Administrative Assistant

Title:Senior Administrative Assistant

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status:Non-Exempt

Salary Range:Grade 5: $13.63/hour

EEO Job Group:5 E6

Position Summary

Provide administrative support for the Graduate Nursing Program in the Kinney College of Nursing and Health Professions.

Duties/Responsibilities

• Provide support to the program chair and faculty including credit card use & reconciliation and purchasing through the university procurement system,
  
  
• Collect and collate accreditation documents and curriculum documents.
  
  
• Establish and maintain student files and databases to facilitate student selection and orientation.
  
  
• Maintain and track health documentation for students in health record management platform.
  
  
• Provide support for the graduate nursing program(s) student selection processes.
  
  
• Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.
  
  
• Maintain inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment as needed and place in inventory.
  
  
• Contribute to the update of student and faculty handbooks.
  
  
• Coordinate processes for course scheduling, section changes, room rescheduling, and book orders.
  
  
• Help maintain program and Blackboard information websites.
  
  
• Maintain close working relationships with Graduate Studies department.
  
  
• Work with Kinney College administrative assistants to complete administrative tasks and support activities of the college as needed.
  
  
• The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma or GED.
  
  
• Two years office or comparable work experience.
  
  
• Experience with word processing, spreadsheet, databases, electronic mail and internet programs.
• Strong written and oral communication skills.
  
  
• Strong organizational, interpersonal, and time management skills.
  
  
• Strong customer service skills.
  
  
• Strong attention to detail and the ability to multi-task.
  
  
• Strong problem solving skills.
  
  
• Ability to be flexible and the willingness to learn new responsibilities in a short time.
  
  
• Ability to work in a team environment and the flexibility to move from one project to another.
  
  
• Ability to work cooperatively with a diverse group of internal and external individuals.

Preferred Knowledge and Skills

• College degree or some college coursework.
• Knowledge of Banner a plus.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

About the College

Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements.

About the Department

For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health.

• Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities