Administrative Support Specialist - 2593

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

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The Finance and Administration Division at UNC Pembroke provides leadership and oversight for the university's financial operations, ensuring compliance with state and federal regulations, supporting institutional accountability, and delivering accurate, transparent reporting. The Division safeguards university resources, manages financial systems, and supports the campus community through effective stewardship, policy development, and customer service.

Within this Division, the University Fixed Assets Coordinator reports to the Director of Financial Reporting and serves a critical role in maintaining the integrity of capital asset records. The Coordinator is responsible for performing activities related to the tracking, inventory, disposition, and reporting of university fixed assets, ensuring alignment with applicable policies and audit requirements.

The University Fixed Assets Coordinator, reporting to the Director of Financial Reporting, is responsible for ensuring the accuracy, integrity, and compliance of all capital asset records at UNC Pembroke. This position manages the full lifecycle of university assets-including acquisition, tagging, inventory, depreciation, surplus, and disposition-and ensures that all activities are properly documented in accordance with GASB standards, UNC System policies, and NC Office of the State Controller requirements. The Coordinator serves as the central point of accountability for asset management, coordinating inventories, surplus property sales, recycling, and all required financial reporting, while providing excellent service to campus departments and asset custodians.

The Fixed Assets Coordinator is responsible for maintaining a high level of inventory accuracy and integrity within UNC Pembroke by tracking, monitoring, and accounting for university property and fixed assets, both tangible and intangible. This position requires a strong understanding of capital asset accounting principles, including classification, capitalization thresholds, depreciation methods, and compliance with state and GASB standards.

The Coordinator records the cost of newly acquired fixed assets, maintains records of existing assets, and accounts for depreciation and disposition. They update the fixed asset policy and procedures manual, revise training modules to reflect current standards, tag and enter asset data into AssetWorks, and conduct annual inventories to verify accuracy. The role involves close collaboration with the UNCP Surplus Property Coordinator to obtain records related to surplus fixed asset equipment sales and recycling, and with departmental asset custodians to ensure accurate inventory tracking.

In addition to asset-related responsibilities, the Fixed Assets Coordinator is expected to assist with general duties in the Controller's Office, including scanning, ordering supplies, and conducting research to support office operations. The position requires excellent customer service to the campus community while safeguarding compliance with audit and reporting requirements.

The ideal candidate will bring technical expertise in capital asset accounting and the ability to maintain audit-defensible records. They should understand capital asset principles, including classification, capitalization thresholds, depreciation, and compliance with GASB and NC Office of the State Controller requirements. Proficiency in Microsoft Excel is expected, with experience in asset management systems such as AssetWorks highly valued. Familiarity with Banner and UNC FIT compliance standards is considered a plus but not required. An associate's degree in accounting or a related field is preferred. Strong organizational skills, accuracy, and the ability to work independently while collaborating effectively with auditors and campus stakeholders are essential for success in this role.

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This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.