Contracts Manager

Description

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. We're not just building incredible, life-saving products, we're building a culture. From the manufacturing floor to the corporate office, to employees in the field, each employee here plays an important role in who we are as a company.

Job Title: Contracts Manager

Summary:

The Contracts Manager is responsible for managing the full lifecycle of customer and vendor contracts within a rapidly expanding manufacturing organization. This role requires independence, strong attention to detail, and the ability to execute complex contract processes with minimal supervision. The Contracts Manager will partner closely with the Director of Customer Service to develop, implement, and continuously improve contract processes, policies, and compliance practices.

As a Contracts Manager, you will:

• Oversee all phases of the contract process, including drafting, reviewing, negotiating, redlining, routing, approval, and archival.
• Ensure contracts comply with internal policies, legal requirements, and relevant industry standards such as ISO 9001:2015 (Quality Management Systems) and ISO 44001 (Collaborative Business Relationship Management).
• Administer and maintain digital contract records in accordance with best practices for traceability and document control.
• Collaborate with the Director of Customer Service to establish standardized contract workflows, templates, approval matrices, and governance procedures.
• Recommend improvements based on Lean process excellence methodologies.
• Support continuous improvement initiatives aligned with organizational growth and scalability.
• Utilize Ironclad to route, store, and manage contracts.
• Assist in system implementations, upgrades, and integrations as the organization expands.
• Communicate effectively with internal teams-including Executive Leadership, Legal, Finance, Sales, Purchasing, and Operations, to guide contracts through review and execution.
• Serve as a primary contact for customers, vendors, and global executive-level stakeholders regarding contract terms, obligations, and compliance.
• Provide contract status and reporting in alignment with manufacturing-industry best practices.
• Identify and mitigate contractual risks, ensuring alignment with organizational risk tolerance and applicable regulations.
• Support compliance with relevant standards.
• Adapt contract management strategies to support business growth, production volume, and expansion into new markets.
• Develop scalable contract processes that maintain quality and compliance during periods of high organizational change.
• Provide proactive insights into leadership regarding contract bottlenecks, resource needs, and system improvements.
• Handle confidential information with the highest level of integrity and discretion.
• Collaborate with peers on all activities required to successfully complete projects.
• Work on other special projects and perform other duties as assigned.
• Ensure compliance with internal controls, corporate policies, and external regulations.

Requirements

You're a great fit for this position if this describes you:

• 5+ years of contract management experience, preferably in manufacturing or a related technical industry.
• Proficiencient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams, SharePoint, Zoom).
• Bachelor's degree in business, Legal Studies, Supply Chain, or related field.
• Experience working in a fast-paced, high-growth environment.
• Strong organizational, analytical, and communication skills.
• Demonstrated ability to work independently with minimal supervision.
• Strong familiarity with CLM platforms is required; experience with Ironclad is highly preferred, though not required.
• Strong understanding of contract law and commercial terms.
• Ability to communicate across functional levels, including global executive leadership.
• Commitment to continuous improvement and process excellence.
• Demonstrated ability to manage multiple projects and accurately carrying out assignments with minimal supervision.
• Eagerness and comfort in performing in a fast-paced environment, while responding and adapting to change favorably.
• Consistently positive attitude along with the ability to work cohesively in a team environment.
• Proven ability to make data driven decisions based on the best available information and excellent problem-solving experience.
• Handles data with confidentiality while building strong internal and external relationships.
• Exceptional written and oral communication skills, including accurate spelling, punctuation, and grammar for producing error-free letters, reports, and decision-making documents.
• Demonstrates outstanding tact and diplomacy for effective customer service, conflict management, and relationship building.
• Safety is at the forefront of your mind, and you follow all policies to promote a safe working environment at United Safety.