Senior Program Coordinator

Department: WCAS Inst Adolesc Mental Hlth
Salary/Grade: EXS/6

Job Summary:

Northwestern's Institute for Adolescent Mental Health and Well-being is dedicated to advancing the mental health and flourishing of adolescents and young adults through rigorous, interdisciplinary, and translational science. Our mission is to foster resilience and holistic well-being in young people, ensuring that every adolescent and young adult has the opportunity to meet their potential and live an engaged, meaningful life. Founded in 2025, the Institute is excited to hire its first staff member, a Sr. Program Coordinator who will partner with the director, associate director, and other colleagues to give shape to the administrative operations of the Institute.

Ideal candidates will be experienced administrators eager to bring their organizational and communication skills to an academic endeavor. This is a great opportunity for a self-starter who's comfortable working independently, who's passionate about supporting the Institute's mission, and who thrives in a position with a diverse set of responsibilities.

The target hiring range for this position is $57,000 - $75,000 annually. This position will work on the Evanston campus, with some opportunity for remote work.

Specific Responsibilities:

• Operations: Ensure administrative and financial operations run smoothly and meet the needs of the Institute's faculty and students. Oversee facilities, IT, finances, and research operations. Establish standard operating procedures, working in partnership with the Weinberg College Dean's Office and other relevant offices.
• Events Management and Support: Manage events, ranging from virtual lectures to in-person conferences. Create publicity materials, such as flyers, and make all event arrangements, including travel and catering. Staff events, taking note of successes and opportunities to improve. These responsibilities may require occasional work hours outside normal business hours.
• Communications: Manage Institute's communication channels, including the website, newsletter, and social media. Draft content and determine optimal channel for communication. Develop communications that engage the Institute's audiences, including scholars and alumni.
• Budget: Monitor budget, tracking spending projections and actual expenditures. Initiate and process a variety of financial transactions, ensuring transactions comply with University policies and are within the Institute's budget. Alert director to any anticipated budget variances.
• Research Support: Support the Institute's research by managing applications to the Institutional Review Board; communicating with research participants; processing payments to research subjects; and related responsibilities.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

• At least two years program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong computer skills

• Excellent oral and written communication skills

• Initiative and resourcefulness

• Ability to work independently

Preferred Qualifications:

• Prior experience with basic graphic design

• Prior experience working with databases as well as Qualtrics and REDCap

• Prior experience in a research-intensive setting

Preferred Competencies: (Skills, knowledge, and abilities)

• Event planning skills

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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