Foundation Fund and Scholarship Coordinator - Statler College of Engineering and Mineral Resources

The Benjamin M. Statler College of Engineering and Mineral Resources at West Virginia University is currently accepting applications for a Foundation Fund and Scholarship Coordinator.

About the Opportunity

This position will manage the WVU Foundation funds and scholarships contained within thirteen budgetary units within the Statler College and will manage a large and diverse set of Foundation funds that support scholarships, fellowships and student academic enrichment opportunities.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Management and Utilization of Statler Foundation Resources

• Manage a large and diverse portfolio of Foundation funds contained within thirteen budgetary units within the Statler College.
• Serve as a Foundation funding resource to College and Departmental leadership, faculty and staff
• Provide, as appropriate, information related to specific fund restrictions, balances and activity.
• Identify funding opportunities to support specific College/Department projects or initiatives.
• Perform research on fund history and assists in the review of donations/expenses.
• Coordinate with the College development staff and the WVU Foundation on fund maintenance including the setup of new funds, transfer of cash between funds, fund closeout and the reassignment of funds between college units.
• Create and maintain Foundation back bill accounts/budgets to allow the use of West Virginia University procurement and payroll services.
• Ensure annual professorship back bill budgets are established and communicated to the appropriate faculty member.
• Maintain College/Departmental access to the WVU Foundation financial system. Ensure timely setup and removal of Statler employees.
• Prepare monthly activity reports on Foundation funds and distribute them to the appropriate budgetary units. Identify any issues or concerns with spending/revenue transactions and identifies instances of over/under fund utilization. Communicate this information to the appropriate College/Departmental administrator as well as departmental professional staff as appropriate.
• Provide fund activity information to the development office staff so that it may be shared with donors. Monitor key funds to ensure activity will result in donor satisfaction.
• Identify opportunities to adjust individual fund restrictions to allow for better utilization of funding. Work with College/Departmental leadership to revise restrictions. Coordinate fund restriction changes with the WVU Foundation and West Virginia University as appropriate.\
• Coordinate and review Foundation funded grants with the college post award grant team. Meet monthly with this team to review balances, end dates, and assist with award close out as needed. Provide reports on Foundation grant activity.
• Serve as a liaison to the WVU Foundation for business processes and fund management.

Management of Statler Scholarship Programing

• Manage a large and diverse set of Foundation funds that support scholarships, fellowships and student academic enrichment opportunities. These funds are part of the Statler College Foundation fund portfolio.
• Coordinate with the college web developer on the creation and maintenance of the Statler College scholarship website that provides scholarship information and deadlines along with the student application.
• Determine annual scholarship deadlines and coordinate dates to ensure the greatest impact is made for recruitment opportunities. Confirm deadlines with Associate Dean of Academics and Student Performance.
• Collect and review College scholarship applications. Compare applications to financial aid packages for each applicant. Determine which scholarship(s) each applicant is eligible to receive.
• Provide recommendations for scholarship awards supported by the College. Coordinate recommendations with the Associate Dean of Academics and Student Performance.
• Review and confirm scholarship matching results from Financial Aid to ensure the awardee can receive the designated scholarship.
• Collect applications for graduate fellowships offered by the Statler College. Prepare application materials for review by Associate Dean of Research.
• Compose and mail award notification letters to selected students supported by College level scholarships. Includes a request to write a thank-you to the appropriate donor(s) supporting the scholarship. Coordinate with the departments to ensure similar acknowledgments are submitted timely for departmental scholarships.
• Compose and mail students who did not qualify/did not receive a College level scholarship. Ensure departments provide a similar acknowledgement.
• Annually verify the academic standing of students receiving multi-year scholarship awards.
• Coordinate with the Dean and/or Associate Dean on requests for emergency financial aid requests. Make recommendations for Foundation fund usage to support requests.
• Serve as the point of contact for the WVU Financial Aid Office. Address and determine the best course of action when discrepancies occur regarding awarded funds to a student.
• Manage the completion and submission of scholarship forms (Request for Student Award - RSA) to WVU Financial Aid for processing and posting of the award to the appropriate student account.
• Manage the RSA process for Statler College. Ensure Foundation supported scholarships are billed timely to the WVU Foundation. Coordinate with the college post award grant team to move applicable grant supported payments from College default funding to the appropriate externally funded source.
• Reconcile financial system data (MAP) to the student account system (BANNER) to ensure all scholarship expenses have been applied correctly and the College has been reimbursed appropriately.

• Bachelor's degree in business or related field.
• A minimum of three (3) years of experience in higher-education or nonprofit accounting or finance, and/or a background in financial aid and scholarship management.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Excellent oral (in-person and using online tools) and written communication skills
• Effective organizational and time management skills
• Strong customer service skills
• Demonstrated ability to create and interpret financial reports, budgets, and other financial documents
• Demonstrated proficiency with Microsoft Office 365 suite-Excel, Word, Powerpoint, Teams
• Demonstrated ability to communicate effectively with internal and external constituents
• Ability to identify problems and determine effective solutions
• Ability to set and meet deadlines in an organized manner
• Ability to maintain effective working relationships
• Demonstrated ability to learn and utilize the university's student record systems and financial systems, and the WVU Foundation donor and financial systems.

• Resume

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.