Research Finance & Administration Generalist

The University of Virginia's Department of Obstetrics & Gynecology (OBGYN) is dedicated to advancing women's health through excellence in patient care, education, and research. The Department supports a robust and diverse research enterprise and is committed to strong financial and administrative stewardship in support of sponsored and non-sponsored research activities.
The Department of OBGYN is hiring a Research Finance & Administration Generalist and seeks a motivated, detail-oriented, and collaborative professional to join its research administration team. This position supports both the financial and administrative aspects of research, serving as a key partner to faculty, principal investigators, and departmental leadership.
The Research Administration team is responsible for managing a wide range of research-related functions, including proposal preparation support, budget development, post-award financial management, compliance monitoring, reporting, and coordination with central offices. The Generalist will perform professional-level work across research finance and research administration disciplines, independently executing a broad range of responsibilities based on departmental needs.
This position is located in Charlottesville, VA. A hybrid work schedule may be available after a probationary training period and is based on experience, performance, and operational needs.

Research Finance Responsibilities

* Support investigators, research finance teams, and department leadership in planning, monitoring, and managing research budgets.
* Assist with clinical trial financial setup, including schedules of finance, coverage analysis support, and Epic billing reviews to ensure accurate charge capture.
* Manage day-to-day financial activity for sponsored and non-sponsored research accounts in compliance with sponsor terms and institutional policies.
* Prepare and process study invoices, including internal and external billing and consulting agreements.
* Review and process routine financial transactions such as purchasing, expense reimbursements, journal entries, and cost transfers.
* Perform regular account reconciliations, identify discrepancies, and support timely resolution.
* Prepare and distribute periodic financial reports for investigators and departmental stakeholders.
* Maintain accurate and complete financial records in institutional financial systems.
* Develop working knowledge of institutional financial and research systems to support account setup, budget tracking, and reporting.
* Provide financial support for grant and contract submissions, renewals, and approvals in coordination with the central administrative offices.
* Complete special projects and other duties as assigned by departmental leadership.
* In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS:

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Licensure: None

Preferred Experience:
Clinical Research administrative experience, including but not limited to: IRB processes, federal policies and guidelines related to human subjects, review and interpretation of Clinical Trial Agreements (CTA), clinical study start-up and closure.

Experience with University of Virginia platforms related to clinical research management, including Huron, Workday Financials, OnCore, and Epic.

Required Skills

Demonstrated experience in:

• Problem solving

• Working in a multi-disciplinary team

• Use of MS Office and Adobe products

To Apply:

Please apply HERE.

Internal applicants may search and apply for jobs on the UVA Internal Careers website. Complete an application online with the following documents:

• CV

• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Eric Allen, Academic Recruiter at uth9qh@virginia.edu.

PHYSICAL DEMANDS: This job requires extensive computer work, patient interaction, and the ability to traverse the footprint of the UVA medical center. Occasional travel to other UVA clinics. The job does occasionally require traveling some distance to attend meetings and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.