New

Administrative Specialist II

University of Georgia

retirement plan

United States, Georgia, Athens

Feb 20, 2026

Posting Details

Posting Number	S14728P
Working Title	Administrative Specialist II
Department	SOM-UME
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026. The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita. As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens. The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.
College/Unit/Department website	https://medicine.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday, 8:00AM - 5:00PM Flexibility may be needed at times.
Advertised Salary	Commensurate with experience
Posting Date	02/19/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	04/01/2026
Special Instructions to Applicants	The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications	Bachelor's degree and 3+ years of administrative experience, OR an equivalent combination of education and professional experience. Demonstrated experience in providing administrative support in a complex organizational setting. Advanced proficiency with productivity tools and software (Microsoft Office 365, Teams, SharePoint, calendaring tools). Experience in higher education, medical education, or health professions administrative support. Experience coordinating meetings, committees, or governance groups involving multiple stakeholders. Experience supporting seniorlevel administrators, executives, or academic leaders.
Position Summary	The Administrative Specialist II provides highlevel administrative, operational, and project management support to the Associate Dean for Curriculum within the Office of Curriculum at the University of Georgia School of Medicine. This position ensures the smooth functioning of the curriculum leadership office by coordinating complex schedules, managing communications, supporting curriculum operations, and assisting with accreditationrelated activities and internal governance processes. This position manages the Associate Dean's complex calendar, coordinates high-stakes committee meetings, and serves as the primary liaison between the Associate Dean and the various Assistant Deans leading curricular teams. The Administrative Specialist II plays a vital role in accreditation efforts by managing the documentation and minutes for the medical school's curriculum governance committees. Serving as a key administrative liaison, the Administrative Specialist II collaborates closely with directors, assistant deans, faculty course leaders, administrative coordinators across the curriculum units, and central offices such as Academic Affairs, Student Affairs, HR, and Finance. This role requires exceptional judgment, confidentiality, organizational skills, and the ability to manage multiple priorities in a fastpaced and evolving environment as the School of Medicine continues through the LCME accreditation process.
Knowledge, Skills, Abilities and/or Competencies	Excellent organizational and oral/written communication skills. Strong independent decisionmaking, problemsolving, and projecttracking abilities. Ability to draft and proof correspondences needing high accuracy. Ability to multi-task with attention to detail in a deadline-driven environment. Proficiency of Microsoft Office programs. Ability to develop effective and positive working relationships. Ability to work independently with minimal supervision. High level of discretion, confidentiality, and professionalism.
Physical Demands	Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Administrative Support:

Serve as the primary administrative support for the Associate Dean for Curriculum.
Manage the Associate Dean's daily schedule, prioritizing requests for meetings from faculty, students, and external stakeholders.
Coordinate complex travel arrangements and manage expense reimbursements for the curricular leadership team.
Coordinate curricular processes, manage communication with faculty and staff, maintain calendar and meeting logistics, and assist with accreditation-related responsibilities.
Ensure smooth daily operations while maintaining confidentiality and high professionalism.
Manage calendars, schedule meetings, prepare agendas, and draft correspondence.
Coordinate curriculum committee meetings, maintain records, and track action items.
Assist with accreditation documentation and curriculum database updates.

Percentage of time

Duties/Responsibilities

Curriculum Process & Operations Support

Monitor budgets related to curriculum initiatives: track expenditures, process reimbursement.
Support course scheduling, curriculum logistics, and track academic changes.
Provide administrative management for committees chaired by or reporting to the Associate Dean (e.g., Curriculum Committee, subcommittees, task forces).
Prepare agendas, minutes, attendance logs, and followup documentation.
Coordinate distribution of materials and maintain official committee records.
Track ongoing curriculum projects and provide logistical and administrative support to ensure timely completion.

Percentage of time

Duties/Responsibilities	Reporting & Communication Generate reports for curriculum leadership and other stakeholders. Ensure compliance with institutional policies and data security standards. Maintain documentation of processes and reports. Assist with accreditation submissions (LCME): compile evidence, maintain logs, support learning objectives tracking.
Percentage of time	20

Duties/Responsibilities	Collaboration & Support Work closely with curriculum staff in planning and staffing events. Liaise with School of Medicine teams to coordinate projects. Represent the office at curriculum related events when needed.
Percentage of time	10