Administrative Associate 1

Outreach, Communications & Event Management (55%)
Academic Programming & Logistics: Collaborates with internal stakeholders to set the academic agenda for seminar series and "Tiny Talks". Manages end-to-end execution, including speaker travel, catering, and on-site setup.

Public Presence & Autonomy: Serves as the primary liaison for neighborhood residents and external visitors. Acts independently to resolve community concerns and represents the lab at external University functions and vendor meetings-typically without a supervisor present.

Digital Stewardship: Oversees the SAFL website content to engage audiences with research updates. Coordinates with the Digital Conservancy to preserve and promote faculty publications.

Archival Management: Leads the strategic withdrawal from the Iron Mountain storage contract by auditing, retrieving, and purging long-term materials.

2. Supply Chain, Logistics & Budgeting (25%)
Financial Oversight: Oversees program budgets that have been set aside for events and cooperates with leadership on future budget development.

Procurement & Vendor Relations: Negotiates with vendors to secure pricing for research materials. Resolves conflicts between vendor contracts and safety compliance by collaborating with the Safety Officer or identifying alternative vendors.

Shipping & Freight: Manages complex freight operations, including the assembly and packing of large-scale equipment on pallets. Oversees daily mail distribution for all lab personnel.

3. Facilities & Safety Coordination (20%)
Safety Compliance & Analysis: Tracks required safety training for staff and students to ensure institutional compliance. Beyond tracking, this role collaborates with leadership and analyzes their research to make formal safety training recommendations.

Access & Space Management: Manages departmental building access and key distribution per University security protocols. Manages large-scale office moves and biannual space surveys to accommodate increased headcount.

Required Qualifications
Education/Experience: BA/BS degree or a combination of related education and work experience to equal four years.

Preferred Qualifications:
- Experience working in a research environment.
- Skilled in end-to-end event lifecycle management, including speaker travel, venue coordination, etc.
- Comfortable with Drupal, Google Docs, and Microsoft Office
- Strong oral and written communication skills

The Saint Anthony Falls Laboratory is a globally recognized hub for pioneering research in experimental and computational fluid mechanics, hydrology, and earth-surface dynamics. For over 80 years, our innovative and adaptable facilities have attracted trailblazers, problem solvers, and visionary thinkers. SAFL transcends traditional academic boundaries, embracing a spirit of curiosity and unorthodox collaboration. By fostering a culture of innovation, our diverse network of scholars and skilled engineers delivers groundbreaking solutions to the most pressing environmental science and engineering challenges, deepening our understanding of Earth's dynamic systems.

Pay Range: $28.75-$30.00; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).