Executive Assistant

Job Title: Executive Assistant

Location: West Hollywood CA 90069

Contract: 9+ Months

Role Details

We are seeking an Executive Assistant to support multiple departments, functions, and leadership teams. This role requires a professional with strong integrity who can serve as a trusted partner and right-hand support to executives while building effective working relationships with dynamic teams.

The ideal candidate is upbeat, flexible, and poised, with the confidence to interact with clients, senior leaders, and colleagues in a professional, approachable, and positive manner.

Key Responsibilities (Your Day-to-Day)

• Manage and maintain calendars, travel arrangements, and expense reporting for the leadership team.
• Screen incoming calls, correspondence, and interoffice materials, prioritizing and responding appropriately.
• Make informed decisions regarding executives' availability and scheduling priorities.
• Coordinate high-level meetings and events (including scheduling, agenda preparation, logistics, space planning, catering, etc.) for the West Hollywood office and other locations as needed.
• Track tasks, follow-ups, and deadlines, and provide recommendations regarding appropriate actions when necessary.
• Copy, scan, file, and track a variety of business documents and communications while maintaining a high level of confidentiality.
• Conduct research on specialized topics as required.
• Develop and maintain an internal network with Executive Assistants, Facilities teams, and other key contacts.
• Perform additional duties and responsibilities as assigned.

Qualifications

What You Bring to the Team

You have:

• Bachelor's degree or equivalent training and experience.
• 3+ years of administrative experience and strong technical proficiency.
• Experience supporting teams focused on creative and production, or legal functions.
• Proficiency in Gmail, other G products, and the MS Office Suite.
• Strong organizational skills with the ability to manage and prioritize multiple tasks simultaneously.
• Strong analytical and interpersonal skills, with the ability to thrive in a fast-paced team environment.
• The ability to work effectively both independently and collaboratively within a team.

You Might Also Have

• Experience and understanding of the digital, TV, and dot-com landscape.
• Interest in creative development, production, and content strategy.
• Experience in media, entertainment, or production environments.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.