Educational Technology Supervisor 1

The conference services supervisor has the responsibility for all the functions related to conference services to ensure that UC Davis Health campus meeting spaces within scope are efficiently reserved, maintained, prepared, and equipped for the campus users. The scope of conference services is over 50 conference rooms within over 10 buildings including future growth. The supervisor provides direct supervision to skilled technical employees providing administrative support, work assignments, training, performance management, and work evaluation daily. The supervisor is responsible for audio/visual support and equipment inventory maintenance. Functions as an independent advisor and collaborator to departments and leadership for function space use, planning, maintenance, and associated equipment needs. Analyzes and resolves problems, interprets policies as they apply to conference services functions and staff. Demonstrates solid subject matter knowledge related to conference service operations and equipment. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. Collaborates with department manager as needed to resolve issues, exchange information and for effective planning. Completes administrative functions for conference services unit including the maintenance of systems used to manage conference services activities.

Apply By Date

3/10/2026 by 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Required to hold a valid California driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
• Bachelor's degree in related area and/or equivalent experience and training.
• Experience supervising staff with direct responsibility for performance management and personnel policy adherence.
• Experience supervising conference services including room reservation management, using appropriate software tools and equipment, and overall maintenance of conference rooms.
• Experience managing a budget with accountability, fund management and fiscal planning.
• Solid knowledge of conference room equipment including wired and wireless sound equipment, projectors, displays and control equipment and software to integrate, maintain and repair, and use them for the purposes intended.
• Ability to learn the organization's process, protocol, and procedures and to apply these to thedepartment functions.
• Solid knowledge of common software applications.
• Ability to learn organization-specific software applications.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, and ability to advise, counsel and effectively motivate others.
• Must communicate with tact and diplomacy.
• Solid skills to quickly evaluate complex issues and identify resolution.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid knowledge of financial analysis and reporting techniques; human resource and risk management planning; accounting and payroll. Demonstrated skills in employee supervision and HR administration.

Preferred Qualifications

• Ability to follow all University, UC Davis Health and Department policies and procedures as well as policy from governing agencies.
  

Key Responsibilities

• 50% - STAFF SUPERVISION AND SUPPORT
• 20% - CONFERENCE SERVICES SPECIALIST
• 20% - ADMINISTRATIVE RESPONSIBILITY
• 10% - FISCAL RESPONSIBILITY

Department Overview

The Conference Services Department supervises the operation and maintenance of conference rooms throughout the medical center campus and provides audio/visual support for conferences and meetings.

POSITION INFORMATION

• Salary or Pay Range: $2,666.40-$4,758.62
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: EDUC TCHL SUPV 1
• UC Job Code: 007344
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Full Time
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Frequent 3 to 6 Hours
• Squatting/Kneeling - Frequent 3 to 6 Hours
• Twisting - Frequent 3 to 6 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Frequent 3 to 6 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be able to work indoors or outdoors Must be able to move about the UCDH Sacramento campus and elsewhere as needed. May need to lift and or reach behind or around equipment for wiring purposed and work in awkward spaces when setting AV and IT equipment for use.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks