Marketing Coordinator

Mead & Hunt is a national, full-service architectural, engineering, and construction firm with a legacy of delivering innovative solutions for over a century. What sets us apart isn't just our technical expertise-it's how we do what we do. Serving a wide range of markets across the U.S., we bring creativity, collaboration, and purpose to every project we take on.

We're grounded in a people-first culture that drives everything we do. We believe in doing what's right, supporting our communities, and creating a workplace where flexibility, collaboration, and personal growth thrive. As an employee-owned company, we invest in our team members and empower them to shape their careers and make a lasting impact.

Our Greenhouse Gas Reduction (GHGR) group specializes in biogas projects, including anaerobic digesters, landfill gas-to-energy systems, and renewable natural gas (RNG) production. Leveraging the engineering, procurement, and construction (EPC) project delivery model - along with our in-house fabrication and custom manufacturing capabilities - we design and build integrated systems that convert organic waste into clean, usable energy. These systems produce pipeline quality RNG, electricity, heat, or compressed natural gas, contributing to a significant reduction in greenhouse gas emissions to help power a cleaner world.

We are seeking a Marketing Coordinator to join our Greenhouse Gas Reduction Marketing Team. This role supports the team by coordinating proposal responses, assembling qualifications packages, developing project descriptions and resumes, and contributing to high-quality client deliverables.

Responsibilities include:

• Proposal & Qualifications Support
• Coordinate the preparation of proposals, statements of qualifications (SOQs), and presentations, including assembling content, formatting documents, and managing deadlines.
• Work with project managers, technical staff, and marketing leadership to gather project information, resumes, and technical input for pursuits.
• Edit and proofread proposal content for clarity, consistency, grammar, and compliance with brand and style guidelines.
• Help maintain proposal schedules, compliance checklists, and version control throughout the pursuit process.
• Marketing Materials & Content Development
• Assist in the development and upkeep of marketing collateral such as project sheets, resumes, brochures, presentations, and experience charts.
• Update and manage firm project descriptions, staff resumes, and photography libraries to ensure current and accurate content.
• Support content creation efforts, including basic copywriting and coordination of graphics, photography, and layouts.
• Brand & Quality Standards
• Apply firm branding, messaging, and visual identity standards across all marketing materials.
• Ensure marketing deliverables align with internal style and editing guidelines and quality expectations.
• Market & Business Development Support
• Support market research efforts by compiling background information on clients, competitors, and pursuit opportunities.
• Assist business development and marketing managers with opportunity tracking, database updates, and reporting.
• Administrative & Team Support
• Maintain organized digital and physical filing systems for proposals, resumes, project data, and marketing assets.
• Track deadlines, deliverables, and priorities across multiple concurrent marketing requests.
• Provide general administrative support to the marketing team, including meeting coordination and task followup.
• Maintain accurate, uptodate CRM project, client, and opportunity records to support proposals, qualifications, project sheets, resumes, and other marketing collateral.
• Coordinate with project managers and business development staff to validate and refresh project information as projects progress or are completed, ensuring marketing materials reflect current and relevant experience.
• Collaboration & Continuous Improvement
• Collaborate closely with marketing managers, coordinators, and technical staff across disciplines.
• Participate in marketing training, process improvements, and best-practice initiatives to support team efficiency and quality.
• Other duties as assigned.

Successful candidates will have the following:

• Bachelor's degree in English, Communication, Marketing, or a related field from an accredited college or university

--OR--

• Associate degree in English, Communication, Marketing, or a related field plus two years relevant experience

--OR--

• No degree with at least four years' relevant experience

The ideal candidate will have any/all of the following:

• Excellent technical editing and writing skills.
• Proficiency in a Microsoft environment (Word, PowerPoint, Excel, Teams).
• Strong time management skills and ability to work under tight deadlines.
• Proven organization, problem solving, communication, and interactive skills
• Familiarity with Architecture/Engineering/Construction (AEC) industry is a plus.

If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, complete the online application process for this job posting at www.meadhunt.com/careers.

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin. Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.

#LI-AS1