Bureau Coordinator - Administrative Officer 2

Are you someone that enjoys variety in the work day? Then this may be the job for you! The Department of General Services (DGS) Energy Resource Management Office is looking for a strong administrative professional to support the bureau with contract management, human resources, project management, procurement, and training needs. If you value increasing the experience of the Commonwealth for employees and the public, apply today!

In this role of Bureau Coordinator, you will provide assistance to the Energy Resource Management Office by managing a variety of complex projects, often public facing. Responsibilities include assisting with the various service contracting tasks for the Bureau as well as purchasing of unique services and equipment. Our team will rely on you to work with the policy office to ensure policies for the bureau are up to date. You can expect to lead program evaluation and performance audits, serve as the HR liaison and perform a variety of office management tasks. You will have the opportunity to work closely with Division chiefs, other bureaus and program areas on any and all of the office's procurement related tasks.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, one day a week telework, four days a week in office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have one or more years of experience managing complex, multiphase projects that involve public facing components, varying timelines, and measurable ROI or operational impact.
• You must have one or more years of experience drafting, updating, or interpreting organizational policies, procedures, and compliance documents related to HR, telework, timekeeping, or operational standards.
• You must have one or more years of experience conducting program evaluations, internal controls assessments, performance audits, or data-driven analyses used to inform executive or policy decisions.
• You must have one or more years of experience supporting procurement processes, drafting or managing contracts, coordinating with legal/finance/procurement offices, or overseeing vendor performance and compliance.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.