Program Coordinator - USU Operations

Join the HJF Team!

HJF is seeking a Program Coordinator to provide administrative project oversight under the direction of a supervisor. The Program Coordinator will support HJF's Uniformed Services University of the Health Sciences (USU) Operations Team and perform a wide range of administrative and clerical duties to include coordination of budgets and accounting, space management, personnel management, overall management, reports and contracts, and event coordination. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.

This position will be in support of HJF's USU-OPS.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders.
• Serves as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating procedures.
• Communicates and coordinates with internal staff and external customers.
• Plans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficiently.
• Maintains supervisor's calendar and makes meeting arrangements as necessary.
• Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.
• Administrative duties can include managing multiple HJF sites' directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects.
• Maintains and updates databases and spreadsheets as needed.
• Assists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network access.
• May include budgetary responsibility to include plan/forecast.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.
  

Education and Experience

• Bachelor's Degree required.
• Minimum of 0 - 2 years experience required.

Required Knowledge, Skills and Abilities

• Ability to work independently and exercise sound judgement when solving problems.
• Excellent communication skills, with the ability to communicate effectively across multiple levels and groups of people.
• Knowledge of organizational objectives, the federal budget process, office automation.
• Coordinate many complex systems and programs simultaneously.
• Experience with Microsoft Office and Google Suite platforms.
• Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods

Work Environment

• This position will take place primarily in an office setting.
• Hybrid schedule with Monday - Thursday on site and Fridays remote.

Compensation

• The annual salary range for this position is $52,800-$75,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.