Human Resources Manager

The Human Resources Manager supports all business operations by managing the organization's HR administration, and execution. Overall, this position is responsible for executing and managing all recruiting, onboarding, offboarding, performance management, payroll and general HR activities for the site.

Essential Job Functions

Recruitment & Onboarding

Manage end-to-end recruiting and onboarding for assigned business lines

Partner with leadership to understand staffing needs and hiring priorities

Ensure timely processing of offers, pre-employment requirements, and new hire orientation

Track open positions, reporting, referrals, and recruitment activity

Administrative

Ensure that all personnel actions are properly documented (location, address, rate of pay and status
change, disciplinary actions, and signature receipts).
Maintain staff member personnel records in accordance with regulatory agency
requirements and HR Policy & Procedure Manual.
Initiate probationary and annual performance evaluation process.
Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.
Complete wage verification forms for Social Service agencies, insurance, and mortgage companies,
etc.
Timely processing of employee termination and maintain staff roster in several databases.
Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance
program.

Payroll & Benefit Administration
Timely distribution of information on the company's benefits package to all eligible employees,
monitor pending enrollments and provide follow up to verify completion.

Responsible for accurate and timely data entry of employee information and ongoing maintenance
in UKG.
Review all employee timecards in time & attendance system for accuracy and approvals.
Run various reports out of UKG reporting
Assist employees with benefit/payroll inquires.
Interpret personnel policies and procedures and communicate benefit program details to staff.
Upon termination of staff, distribute documentation relating to benefits such as Health
Insurance, 401K, Life Insurance, and Dental Insurance.
Helps coordinate all employee activities, as established by executive staff.
Compile and track paperwork for staff members on leave of absence; maintain compliance with
FMLA and other regulatory leaves; maintain communication with staff members on return-to work expectations.

Unemployment & Workers Compensation
Ensure timely response to claims for unemployment insurance. Verify that all termination data is
reported to payroll within one pay period of termination date.
Represent the company in UI and WC hearings when necessary.
Participate in facility Safety Committee.
Compile and submit information for unemployment, Worker's Compensation, and disability
claims; maintain OSHA 300 log.

Employee Relations
Ability to triage employee concerns and issues; knowing when to escalate to the
Administrator and/or EAS HR.
Ensure consistent application of policy & procedures to include corrective disciplinary actions.
Maintain disciplinary log.
Drive facility recognition and retention programs, i.e., Employee of the Month, birthdays,
anniversaries.
Managing Performance Management systems and supporting management in employee
development.
Cultivating and monitoring company culture via multiple avenues, to support the
attainment of the company's goals and promote employee satisfaction and retention.
Planning and executing company events and meetings (both remote and in person) that
encourage team bonding, culture diffusion and ongoing organizational learning and
development.

General
Apply knowledge and understanding of all policies and procedures. Act as a resource for staff
seeking guidance and explanation of policies and procedures.
Overseeing all HR initiatives, strategies, systems, and tactics.
Exhibits the highest level of customer service towards individuals, staff, and visitors.
Consistently demonstrates the ability to respond to changing situations in a flexible manner to
meet current needs, such as reprioritizing work as necessary.
Supporting team management by providing HR counsel, mediation, workshops, trainings, and best
practices on issues such as non-performing employees and improving and developing employee
skills.
Researching, developing, writing, updating, communicating, and enforcing all company policies
and procedural guidelines to meet organizational values.
Maintaining company LMS, ATS and HRIS for an efficient and employee friendly HR experience.
Arrives to work on time, regularly, and works as scheduled.
Recognizes and follows the dress code of the facility including wearing name tag at all times.
Follows policy and procedure regarding all electronic devices, computers, tablets, etc.
Abides by businesses code of conduct, compliance and HIPAA policies.
Performs other duties as assigned by supervisor, management staff or Administrator.

Qualifications

Bachelor's or Master's degree in Human Resources, Business or other related field.
PHR is preferred.
A minimum of five years of experience in a Human Resources management role.
Demonstrable knowledge in state & federal labor laws, FMLA, OHSA, & COBRA.
Must have prior recruitment and employee onboarding experience.
Prior payroll and benefits experience strongly preferred.
Must be proficient in Microsoft Office, highly organized, detail oriented, and quality focused.
Strong written and verbal communication skills required.
Effectively prioritize job responsibilities in a fast-paced environment.
Ability to successfully self-manage and work autonomously.

Skills/Competencies

Problem Solving

Customer Service

Decision Making

Excellent Communication

This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.