Imaging Chart Prep Specialist

Illinois CancerCare is seeking a full-time Imaging Chart Prep Specialist to join our team! The Imaging Chart Prep Specialist is responsible for preparing patient charts and documentation prior to imaging examinations to ensure accuracy, completeness, and readiness for radiology technologists. This role supports efficient workflow, regulatory compliance, and high-quality patient care by verifying orders, organizing imaging records, and coordinating necessary documentation within the imaging department.

Pay & Benefits

• Expected hiring range: $16.00-$24.00 per hour
  (Based on experience, education, and other factors)
• Medical, dental, and vision insurance (multiple plan options)
• Special wellness programs - Maven, HingeHealth, Livongo, Vitality, and Wondr
• 401(k) retirement plan with employer contributions
• Company-paid life, short-term, and long-term disability insurance
• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
• Paid time off and holidays
• Employee Assistance Program (EAP)
• Discounts through our Perks Program

What You'll Do

• Review and prepare patient imaging charts prior to scheduled appointments
• Verify imaging orders for accuracy, completeness, and correct exam type
• Ensure required documentation is present (orders, progress notes, prior reports, authorizations, and relevant history)
• Upload and organize imaging and clinical documents in the electronic medical record (EMR)
• Cross-check patient exam details and scheduling information
• Identify and resolve missing or incomplete information by coordinating with providers, nursing staff, or scheduling teams
• Flag charts that are not exam-ready and take appropriate corrective action
• Maintain compliance with HIPAA, departmental policies, and radiology regulations
• Support radiology technologists by ensuring charts are exam-ready before patient arrival
• Prioritize workload to meet appointment deadlines and department goals
• Perform other clerical or support duties as assigned within the imaging department
• Report to the work area on time and remain available throughout the workday.
• Work additional hours when requested.
• Maintain patient confidentiality.
• Performs clinical and clerical-related responsibilities as requested or directed.
• Communicates with internal and external customers in a courteous, helpful manner.
• Adhere to the ILCC employee handbook, facility, and department policies and procedures, and observe HIPAA and OSHA.
• Performs all other duties as assigned.

What We're Looking For

• High school diploma or equivalent
• Previous experience in a medical office setting preferred such as Medical Records and/or Imaging Clerical

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires manual dexterity sufficient to operate computer keyboards and standard office equipment. Some lifting of supplies may be required up to 30 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment with frequent interaction by phone with diagnostic and clinic staff, physicians as well as external practice's staff and physicians.