DIVI Project Assistant, Administrative

weekly /as needed /flexible

Onsite preferred with flexible hybrid option for the right candidate. This position is based in Lebanon, NH.

This position supports efficient and effective operations of the Dartmouth International Vaccine Initiative ( DIVI) through various administrative duties and maintaining the DIVI website and social media under the direction of DIVI leadership

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Administrative Support
Plan, schedule, and organize meetings, events, and academic seminars. Communicates professionally with speakers and vendors; prepares accurate agendas, meeting invitations, and minutes; coordinates complex scheduling tasks; support effective presentations using audio-visual technology; coordinates travel arrangements for speakers; and distributes promotional materials. Orders and organizes food for meetings. Order necessary supplies. Participate in planning meetings and events as needed.

Financial
Assist with DIVI Finance operation by processing contracts, honorariums, and other financial transactions. Prepare expense reports. Assist with financial reports and invoicing.

Communication
Support communications by updating the website, social media, email distribution, SharePoint site, and Outlook meeting invitations, preparing seminar flyers, and distributing event information.