Posting Details
Posting Details
| Posting Number |
S14876P |
| Working Title |
Business Operations Paraprofessional |
| Department |
CAES-Entomology |
| About the University of Georgia |
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
(https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. |
| About the College/Unit/Department |
|
| College/Unit/Department website |
|
| Posting Type |
External |
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
Assigned hours: 8 am-5 pm, Monday-Friday |
| Advertised Salary |
$50,000, Commensurate with Experience |
| Posting Date |
03/17/2026 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
04/01/2026 |
| Special Instructions to Applicants |
|
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
| Classification Title |
Department Assistant II |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
High school diploma or equivalent and 2 years of related experience |
| Preferred Qualifications |
- Associate's degree preferred
|
| Position Summary |
This position is supervised by the department's Business Manager and will interact daily with faculty, staff, and students. This position is responsible for managing accounting, payroll, and other financial or related functions to ensure the financial integrity of the department. This position is responsible for ensuring that accounting and payroll transactions are handled in a timely and accurate manner and that all transactions are processed according to
UGA and State of Georgia policies and procedures. The incumbent will work independently and efficiently. |
| Knowledge, Skills, Abilities and/or Competencies |
- Knowledge of UGA systems
- Knowledge of general office equipment
- Strong organizational and time management skills
- Excellent written and verbal communication as well as interpersonal skills
- Team player with a positive attitude
|
| Physical Demands |
- Sitting/ standing for long periods of time
- Lifting 10-15 lb boxes.
|
| Is driving a responsibility of this position? |
No |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
Yes |
| Does this position require a P-Card? |
Yes |
| Is having a P-Card an essential function of this position? |
Yes |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
- Process payment requests, AP journal vouchers, GL journals, and process grant sub-award payment requests for the department, ensuring accuracy and compliance.
- Oversee faculty and staff purchasing in UGAmart, ensuring expenditures follow UGA policies and procedures; proactively identify and resolve purchasing issues and communicate with vendors regarding orders in progress.
- Monitor and maintain purchasing activity by performing periodic cleanup of outstanding POs and submitting invoices through UGAmart in a timely manner.
- Serve as departmental PCard holder for authorized business purchases, ensuring proper use and accurate monthly reconciliation; reviewing transactions and ensuring documentation is complete and compliant.
|
| Percentage of time |
70 |
| Duties/Responsibilities |
- Prepare and process payroll and leave requests for bi-weekly (hourly) employees, ensuring accuracy and timely submission to meet HR/Payroll deadlines.
- Coordinate payroll funding transactions for students and staff, ensuring proper allocation of resources.
- Process EDRs as needed, coordinating with the Business Manager to ensure alignment with departmental procedures
|
| Percentage of time |
15 |
| Duties/Responsibilities |
- Provide administrative and financial oversight for departmental conferences, seminars, and events, taking initiative to ensure smooth execution.
- Prepare travel authorities and expense reports for faculty and follow up proactively on outstanding items to support timely reimbursement.
- Coordinate systems, access requests, and introduce departmental processes and procedures during onboarding for new students, ensuring a smooth and consistent transition.
- Serve as backup to the Business Manager and perform other miscellaneous duties as assigned
|
| Percentage of time |
15 |
|
University of Georgia
retirement plan
Mar 17, 2026