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Building the future of custom avionic control panels since 1946. Gables Engineering, a HEICO company, designs and manufactures bestinclass avionics controls-and we're looking for talent to help drive what's next at our Coral Gables, Florida facility.
Accounts Payable Coordinator (Accounts Receivable Exposure Preferred)
NonExempt | Reports to: VP of Finance The AP Coordinator is responsible for end-to-end Accounts Payable processing in a high-volume, fast-paced environment, ensuring accurate and timely invoice and payment execution. The ideal candidate is organized, accountable, systems-oriented, and able to improve processes through data-driven thinking; Accounts Receivable exposure is a plus but not required.
Requirements:
- High School Diploma or equivalent; Associate's Degree in Accounting or Finance preferred
- Minimum 5 years of experience in Accounts Payable required; exposure to Accounts Receivable is preferred.
- Proven experience handling highvolume invoice processing
Ideal for a detaildriven professional who keeps payables moving efficiently and on time. If this you, the job details are below. Please apply!
Primary Responsibilities: Accounts Payable
- Process high volumes of vendor invoices, ensuring proper coding, approvals, and documentation.
- Validate invoices against purchase orders, receipts, and approvals (three-way matching)
- Prepare and execute weekly payment batches including ACH, checks, and wires.
- Resolve discrepancies by partnering with cross functional departments.
- Maintain vendor records and respond to vendor inquiries in a timely manner.
- Monitor AP aging and escalate past due items or issues.
- Ensure compliance with company policies, tax requirements (e.g., W 9 collection), and internal controls.
Secondary Responsibilities: Accounts Receivable and Operational Support
- Provide supplemental support to Accounts Receivable functions, including customer invoicing, billing, cash application, and basic account reconciliations
- Assist with collections follow-up and resolution of customer billing issues, as needed
- Maintain accurate customer records and organized documentation
- Support month-end close activities, including reconciliations and preparation of supporting schedules
- Maintain audit-ready documentation and ensure proper record retention
- Assist with continuous improvement initiatives by supporting enhancements to AP workflows and automation
- Contribute to process efficiency through effective use of data, systems, and accounting tools
- Partner with cross-functional teams to research and resolve transactional discrepancies
- Support job costing and inventory-related accounting activities where applicable
SKILLS AND ATTRIBUTES REQUIRED:
- Experience with high volume invoice processing
- Strong Microsoft Excel skills
- Effective written and verbal communication skills
- Ability to work independently and as part of a team
- Solid problem solving skills and attention to accuracy
- High level of integrity, discretion, and ethical standards.
- Experience with ERP systems (e.g., IFS, SAP, Oracle, NetSuite) and advanced Excel/financial analysis tools.
- Highly responsive to requests, with a high attention for detail and accuracy
- Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.
- Bilingual (English/Spanish) preferred.
QUALIFICATIONS:
- High school diploma or equivalent required; associate's degree in accounting or finance preferred
- Minimum 5 years of experience working in accounts receivable and accounts payable
PHYSICAL REQUIREMENTS:
- Position located in an office environment, with exposure to the manufacturing floor when needed.
- Sedentary Work- This role may require exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift carry, push, pull or otherwise move objects. Most essential functions are performed while sitting but walking and standing is occasionally required.
- Ability to perform tasks requiring manual dexterity, such as using a computer, typing, and handling documents or office tools.
- Visual acuity is required for reading documents and computer screens.
- Ability to hear and communicate effectively in a typical office setting or on production floor.
Gables Engineering is an Equal Opportunity Employer & Drug Free Workplace.
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Gables Engineering, Inc.
Apr 07, 2026