Administrative Assistant I

At The Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people-and to accomplish this, we rely on a team of Talented Employees: innovators, problem-solvers, and collaborators who make it all possible.

There is currently one (1) opening for Administrative Assistant I located at Headquarters in Los Angeles.

This recruitment may result in an eligibility list.

We're looking for an Administrative Assistant I who's enthusiastic about organization and dedicated to keeping operations running seamlessly. This entry-level role supports a wide range of administrative activities and is ideal for someone who thrives on creating order out of complexity and takes pride in being a reliable, detail-focused contributor.

In this role, you'll independently organize and prioritize recurring tasks within established guidelines and perform routine assignments that help keep your team moving forward. You'll also identify and resolve problems of limited scope and support the team by managing information, documentation, and day-to-day administrative needs.

If you have the precision of a planner, the mindset of a problem-solver, and the communication skills of a true collaborator, this is an opportunity to make a real impact through dependable operational support.

What You'll Do
* Assist with essential administrative tasks including purchasing supplies with a procurement card, managing mail, and answering/routing questions and visitors with a helpful, customer-focused attitude.
* Support day-to-day financial processes by handling a variety purchases, payment reconciliation, and invoice tracking utilizing financial systems like Oracle.
* Serve as the group contact for office supplies, calendar maintenance, timekeeper, and employee emergency contact information.
* Manage sensitive files and confidential information with professionalism and discretion.
* Organize, update, and archive files-including records, reports, and documents-ensuring information is easy to locate and maintained according to established procedures.

* Coordinate travel requests and expense reporting with precision and efficiency.
* Bring people together by organizing facility events and meetings.
* Provide administrative support to Information Technology teams contributing to a well-organized and efficient office environment.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

To view the full job description click here: Administrative Assistant I

Schedule: 9/80. Start times are no earlier than 6 a.m. and end times no later than 6 p.m.

Hybrid: Metropolitan's current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.

EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS
Education and Experience: A high school diploma or high school equivalency certificate and four years of relevant experience; or associate's degree from an accredited college or university in a related field and two years of relevant experience; or bachelor's degree from an accredited college or university in a related field.

Relevant Experience is defined as: administrative work experience

CLOSING
Benefits:

* Competitive compensation
* Excellent medical, dental, life, vision plans.
* Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
* Retirement benefits under the California Public Employees' Retirement System
* Tuition reimbursement
* Training and advancement opportunities
* Excellent working environment
* Public transportation reimbursements and van pools

* Hub of public transportation: rail, subway, buses, and taxis

For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented)

ABOUT MWD

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com.

Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).

Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.

Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).