Sr. Administrative Partner

Koch Capabilities is looking to hire a Sr. Administrative Partner to support the Human Resources capability. This role serves as a trusted partner who works closely alongside the leaders they support, helping them operate effectively, stay focused on priorities, and navigate day-to-day complexities. The position involves extensive interaction with stakeholders across the organization and requires clear, thoughtful communication, strong judgment, and professionalism. The successful candidate is detail-oriented, exercises discretion, works independently with minimal supervision, and brings a strong customer and compliance mindset.

The Koch Admin Partner Capability is a leveraged administrative team that creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business. As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost and maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation. As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

• Managing complex calendars and meeting logistics using Microsoft 365 tools to enable leader effectiveness, focus, and priority alignment
• Serving as a primary point of contact and problem solver for supported leaders, coordinating with IT, AV, Facilities, and Campus Experience partners to resolve issues and enable smooth day-to-day operations
• Reconciling purchasing card statements and preparing expense reports, including review and coordination for timely approval
• Coordinating domestic and international travel arrangements, including visa requirements and passport renewals as needed
• Performing a broad range of administrative responsibilities, including onboarding and offboarding support, supply and equipment ordering, mail distribution and shipments, event planning and coordination (room scheduling, catering, visitor management), and collaboration with Administrative Partners across the enterprise
• Creating and managing internal HR and team processes, including maintaining email distribution lists, drafting communications, coordinating milestones, and supporting consistent execution of organizational initiatives
• Providing strategic thought partnership to leaders by identifying opportunities to improve processes, increase operational efficiency, and support execution of those improvements

• Experience using Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel) to improve efficiency, consistency, and scalability
• Experience planning and executing events and managing projects
• Experience in organization, multi-tasking, and creating prioritization of work

• Administrative experience supporting senior and mid-level directors
• Experience filing and organizing expense reports
• Experience booking domestic and international travel
• Experience leveraging AI and digital tools to improve efficiency, consistency, and scalability

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.