Physician Administrative Assistant - Temporary

Illinois CancerCare is seeking a temporary Physician Administrative Assistant to join our team for approximately 3-4 months at the Peoria clinic. The Physician Admin Assistant is responsible for maintaining physician schedules, managing vacation and meeting requests, coordinating administrative activities, and serving as a key partner to scheduling and clinical leadership.

Tentative start date: June 2026

Pay & Benefits

• Expected hiring range: $16.00-$23.00 per hour
  (Based on experience, education, and other factors)
• Medical, dental, and vision insurance (multiple plan options)
• Special wellness programs - Maven, HingeHealth, Livongo, Vitality, and Wondr
• 401(k) retirement plan with employer contributions
• Company-paid life, short-term, and long-term disability insurance
• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
• Paid time off and holidays
• Employee Assistance Program (EAP)
• Discounts through our Perks Program

What You'll Do

• Construct, maintain, and approve physician schedules in Qgenda. (i.e.,
  vacation/meeting, tumor board, weekly call, weekend call, inpatient, super md,
  weekend/holiday call.)
• Perfect Serve Software: Bloomington Hospital Consult/Call Information.
• Work with the Scheduling Supervisor to coordinate all physician clinic schedules in
  Unlimited Systems.
• Receive, evaluate, and approve physician vacation and meeting requests.
• Track physician vacation and meeting time and ensure that all established guidelines are followed.
• Maintain master "Admin" Outlook calendar.
• Work with the APN Administrative Assistant to ensure appropriate provider coverage at clinics and hospitals.
• Schedule all administrative and external meetings placed on physician schedules.
• Construct and maintain committee meeting schedules when physicians are present.
• Coordinate meals for Physician Meetings.
• Adhere to the ILCC employee handbook, facility, and department policies and procedures, and observe HIPAA and OSHA.
• Performs all other duties as assigned.

What We're Looking For

• High school diploma or equivalent, associates degree preferred
• Three years of administrative experience, including one year in a health care organization

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires manual dexterity sufficient to operate computer keyboards and standard office equipment. Some lifting of supplies may be required up to 30 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment with frequent interaction by phone with diagnostic and clinic staff, physicians as well as external practice's staff and physicians.