Administrative Support Specialist

Company Overview

Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.

Position Overview

Pantheon Data is seeking an Administrative Support Specialist to provide administrative support to the Director of Technology, Deputy Director, and other ODASA (R&T) staff as needed. Responsible for scheduling, task tracking, and milestone management. Provides the organizational discipline that sustains team operations.

Responsibilities

• Develop and manage integrated schedules, track milestones, and identify risks to execution.
• Coordinate meetings and engagements, ensure task completion, and provide updates that support leadership decision-making.
• Maintain accountability and tempo for the regional team to deliver capabilities on schedule.
• Prepare correspondence and documentation that conforms to governing policy and procedures.

Required Skills and Experience

• Experience as an executive assistant at senior staff levels (SES, BG) at a minimum.
• Experience with the Enterprise Task Management Software Solution system (ETMS2).
• Experience with Defense Travel System (DTS).
• Secret Clearance
• Ability to work effectively remotely in cross-functional teams.
• Ability to meet deadlines and produce quality work.
• Ability to work effectively with senior-level officials and communicate directives clearly and professionally.
• Detail-oriented with the ability to balance multiple priorities in a fast-paced environment.
• Proficient in Microsoft Suite software, including Outlook, Word, Excel, SharePoint, and PowerPoint.

Education

Bachelor's degree

Why Join Us

• Mission Impact: Contribute to programs that directly support national security and the Army's technological development.
• Professional Development: Gain hands-on experience with DoW's acquisition and technological development process.
• Collaborative Culture: Work alongside experts in acquisition, engineering, and operations research in a dynamic, team-oriented environment.
• Innovation & Growth: Help shape data-driven solutions that improve efficiency and warfighting capabilities.

Clearance Requirements

U.S. Citizenship with a Secret Security Clearance.

Work Location: 5 Days Onsite, Crystal City, Arlington, VA.

• Our company prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
• If the position is remote or hybrid, you may periodically work from a Pantheon Data office location or client site.
• If this position is assigned to a Pantheon Data office location or client site, you'll work with colleagues and clients in person, as needed for specific client requirements.

Compensation

The salary range for this position is $120,000 - $135,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity.In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at https://pantheon-data.com/careers/

Pantheon Data Important Information

All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at Recruiting@pantheon-data.com or by phone (571) 363-4020.

This company uses E-Verify to confirm each employee's work authorization. For more information, click here E-Verify Participation Poster