Contract Administrator

General Job Description:

Under the direction of the Risk Manager, this position is responsible for coordination, administration, and supervision of contracts and contract documents for ACCO projects.

Essential Duties and Responsibilities:

• Read and analyze contracts to ACCO and subsidiaries from Owners & General Contractors.
• Prepare contracts to be approved and returned.
• Procuring contract document approvals and signatures.
• Obtain scope clarifications, if any, from project managers.
• Prepare contract clarification/return letter.
• Provide necessary documents to accompany contracts.
• Final review prior to contracts being sent out.
• Prepare exhibits for ACCO subcontracts, including certified payroll and OCIPs.
• Order and process bid bonds, payment/performance bonds & surety riders.
• Provide back up to process contracts from frequent customers.
• Develop billing instructions based on contract requirements.
• Order insurance certifications based on our customer's requirements.
• Identify information necessary to prepare preliminary notices.
• Collect bond information from the prime contractor.
• Prepare a draft of the contract letter.
• Lease maintenance & negotiation
• Enroll in wrap insurance programs
• Other miscellaneous projects as needed.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• 3+ years of Contracts experience in construction industry strongly preferred
• Bachelor's degree required
• Extensive computer knowledge
• Excel - Capable of using Macros, databases, graphs, reports, forms, formulas, and functions.
• Word - Capable of creating new documents, letters, etc.
• Internet - Provide detailed data searches and online applications
• Westlaw experience, a plus
• Able to edit text with PDF writable software (BlueBeam) and ensure data accuracy (98% accuracy required in all work products)
• Excellent written, verbal, and interpersonal communication skills
• Attention to detail and able organize data
• Able to negotiate and resolve conflicts
• Able to work in a deadline driven / sometimes hectic work environment while maintaining professional behavior
• Should be detail-oriented, able to prioritize assignments, and self-motivated.
• Good interpersonal and communication skills required.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.

Hours:

This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary per business needs.

Travel:

O - 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s).

Competitive Wages:
$29.56/hr to $37.86/hr. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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