Administrative Officer

The Administrative Officer is an experienced professional that shall support the day-to-day and long term operations under the under the Parking Director. This position is responsible for coordinating administrative processes including monitoring parking and valet operational systems, schedules, capacity tracking, driving records of UCSF-approved drivers across campus. Duties include maintaining accurate records, overseeing revenue transaction processing, generating operational and financial reports, and ensuring adherence to regulations and procedures. Requires a demonstration of strong organizational and analytical skills, excellent customer service, and the ability to collaborate with internal departments, vendors, and the public in a fast-paced and dynamic environment.

Required Qualifications :

Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. Ability to effectively manage multiple priorities and execute plans to meet deadline

Preferred Qualifications :

Demonstrated skills in developing, implementing and assessing programs. Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations.

Required Qualifications :

Bachelor's degree in related area and 3+ years of related work experience; and/or equivalent experience/training. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Broad knowledge of UC Transportation policies and procedures or equivalent experience in transportation, events, public administration, mobility transportation, or a combination of these. Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, and advising skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Interpersonal skills to collaborate, coordinate and integrate with others throughout the organization. Maintains cooperative working relationships with professional and administrative staff, peers, multidisciplinary team members, management and outside agencies. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Solid organizational and customer service skills to structure unit operations and lead staff in an efficient and effective manner. Solid verbal and written communication skills to explain program policies and processes, actively listen, persuade, advise, and counsel. Ability to effectively manage multiple priorities and execute plans to meet deadline

Preferred Qualifications :

Demonstrated skills in developing, implementing and assessing programs. Strong subject matter knowledge of transit operations and management to train and guide employees. Ability to apply principles to ensure operations meet UC policies and procedures as well as state and federal regulations.