Administrative Support Specialist

Are you ready to make an impact? At North Carolina Central University ( NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine,' NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.
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Employee Benefits available to NCCU permanent employees include the following and more:

The Facilities Department reports directly to the Associate Vice Chancellor for Facilities Management and is responsible for the planning, repair, renovation, and maintenance of all NCCU Facilities.

The primary purpose of the position is to provide management support to the Director of Facilities Operations, Directors of Utilities Operations and Building Maintenance and Grounds. Duties also include coordinating travel arrangements, providing personnel administration and managing the office, and serving as the HR liaison. This position will oversee environmental reports and the advertisement, recruitment and hiring of new positions, including managing job applications and communicating with candidates and NCCU Human Resources. In the absence of the Directors, position reviews and approves documents (i.e., time-sheets, leave requests, budget forms, check requests, key requisitions, etc.); supervises the work-study students; develops and updates departmental rules; maintains an active and critical deadline schedule. This position will work closely with senior university administrators, campus departments, and external and internal constituents to assist with the director's meeting logistics.

The successful candidate must possess a working knowledge of Microsoft Office (Word and Excel, and PowerPoint,) Applications; knowledge of office and record management; ability to advise and resolve questions, exercising appropriate levels to discretionary judgment; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; ability to work flexible schedules; excellent analytical and organizational skills along with written and oral communication skills, excellent editing; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Prefer at least an Associate's degree, with a focus in business, accounting, or management.

N/A

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Demonstrates a thorough knowledge of policies and procedures and has the
ability to interpret and explain information to faculty, staff, students, vendors and other visitors. Demonstrate an in-depth knowledge of program area and a general knowledge of University procedures.

Ability to independently research, analyze and make recommendations regarding a variety of information from internal and external sources. Exhibits the ability to interpret policies and procedures. Demonstrates the necessary skill to review information for completeness and act upon items with little to no direction. Ability to compile, assimilate and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

Uses the computer, electronic devices and other equipment to provide administrative support for Director and Assistant Directors. Ability to understand and utilize University systems to work process are adhered to. Considerable knowledge of program policies, procedures and information systems in order to communicate and process information.

Demonstrates the ability to resolve problems independently with little to no
direction and make recommendations and resolutions for management
implementation. Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

Demonstrates a thorough knowledge of policies and procedures and has the
ability to interpret and explain information to faculty, staff, students, vendors and other visitors. Ability to clearly convey information and ideas through a variety of media to individuals or groups. Ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.