Development Coordinator - FT

Essential Duties and Responsibilities

• Coordinate or assist in the coordination of key Foundation events such as Charity Ball, gala, golf, Ambassadors events, toy drive and other large and small-scale fundraising events including managing all event details relating to silent auction, sponsor packets, upkeep of donor contact information and giving levels from year-to-year.
• Responsible for management and execution of key Foundation events including existing and new fundraising events and coordinates staff and volunteer fundraising efforts and activities:
• Uses Raiser's Edge database and event management software to manage donor events, manages registration for events, gala and donor recognition event as well as other events as necessary, including running reports, initiating projects and extracting key data
• Creates invitations and promotional materials and is proficient in the use of online invitation software as necessary.
• Assists in oversight of selected committees, including coordinating meeting times, agendas, follow up and administrative support.
• Manages event logistics, registration, attendance, and acknowledgements.
• Work as liaison to the volunteer-based fund raising committees by attending committee meetings, taking notes, transcribing minutes, following up on individual committee member's duties and responsibilities, reporting to the Directors and finalizing all plans for the events in cooperation with the Directors and volunteers
• Coordinate Foundation print projects including but not limited to mailings, annual giving, employee giving, major gift, planned giving, renewals, and various fund raising programs
• Write and distribute donor thank-you letters, emails and news releases
• Assist with Foundation programs to recognize the contributions of donors
• Prepares committee and event packets and information for presentations, sponsorship solicitations and meetings as needed.
• Tracks financial statistics associated with events. Provides analysis of actual expenses compared to budget. Adheres to financial accountability.
• Supports external grant programs by monitoring and managing receipt and distribution of materials for Board review, maintaining spreadsheets, notifying grant recipients, and distributing funds as approved by the Board, as necessary.
• Handles correspondence, list management (including upkeep of donor data base), scheduling and contact with the public for the Foundation.
• Supports Estate Planning program by communicating and confirming appointment times with participants.
• Coordinates calendar of events, meetings and related arrangements for the Foundation.
• Be the first point of contact for fund-raising inquiries ensuring excellent customer service, if needed.
• Greets visitors in a welcoming and professional manner; screens telephone calls, is a resource for routine and non-routine inquiries and referring calls on as appropriate; handles routine and non-routine correspondence (both written and electronic) and referring correspondence on as appropriate.
• Cross train to provide other administrative duties in Foundation such as making gift deposits, financial data entry, accounts payable and restricted gifts processing.

Education and Experience

Associate's Degree in marketing, communications, event planning or non-profit management required
Bachelor's degree preferred
3 or more years' experience in event planning preferred
3 or more years' experience in marketing, data collection/analysis, working with volunteers preferred
3 or more years' experience in a non- profit organization, preferred

Skills and Abilities

• Detailed oriented
• Excellent interpretive/analytical skills
• Working knowledge of MS Office & Macintosh skills
• Experience in Raisers Edge, preferred
• Creative thinker with the ability to proactively develop new ideas
• Excellent problem-solving skills
• Excellent writing/editing and oral communication skills
• Team player, self-motivated, can lead multiple projects independently from concept to completion
• Ability to work with volunteers, board members, donors and community leaders
• Maintain confidentiality and protect sensitive data at all times.

Special Physical Demands

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations.
Sedentary Work: Prolonged periods of sitting and exert up to 10lbs of force occasionally. Lifting of boxes of materials for special events. Perform repetitive tasks/motions. Distinguish colors. Hear alarms/telephones/tape recorder normal speaking voice. Good manual dexterity to operate keyboard and telephone. Have good eye-hand foot coordination.

Level of Supervision

Assignments are normally received in the form of results expected and due dates. Only general procedures are available to guide work.

Supervises

Not Applicable

PAY RANGE:

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision

• Life & Disability Insurance

• FSA/HSA Options

• Generous, accruing paid time off

• Paid Parental and caregiver leave

• Career advancement and educational opportunities

• Tuition and certification reimbursement

• Certification Reimbursement

• Well-being Programs

• Employee Discounts

• On-Demand Pay

• Financial Education

• Annual recognition/awards events

• Partner appreciation days

• Family entertainment/attractions discount

• Community service/improvement opportunities

Click here for more details regarding Mercyhealth Careers Benefit Information.

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50

• One of Working Mother magazine's 100 Best Companies for Working Mothers

• A Top 50 Company and Top 10 Nonprofit for Executive Women