Proposal Specialist

08-May-2026

US (Remote)

10978BR

Company Summary

As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress.www.deltek.com

Business Summary

The Deltek Global Sales team has a passion for empowering project-based businesses to achieve their goals. We relentlessly focus on our customers' needs and strive to deliver an exceptional experience for all clients. If you are an enthusiastic, motivated professional who enjoys building and nurturing relationships - join our highly collaborative team to help power project success for our customers.

Position Responsibilities

• Manage the end-to-end proposal process, coordinating inputs from stakeholders and driving on-time, compliant submissions
• Format client-ready proposals in Microsoft Word using Deltek-approved templates, styles, and branding standards
• Develop and refine proposal visual elements - including graphics, diagrams, and layouts - using AI-assisted design tools
• Pre-populate proposal responses using approved content libraries to reduce effort on sales teams and subject matter experts
• Review and interpret RFP requirements to ensure full compliance and adherence to submission deadlines
• Champion the adoption of AI tools and contribute to the continuous improvement of proposal workflows and processes
• Contribute to the maintenance and organization of reusable proposal content, ensuring accuracy and version control

Qualifications

Required Qualifications

• 3-5 years of experience in proposal development, bid management, or a related field
• Advanced proficiency in Microsoft Word, including complex formatting, styles, and document templates; working knowledge of PowerPoint and Excel
• Demonstrated ability to create proposal graphics and visual content using AI-assisted or design tools (e.g., Canva, Adobe, or equivalent)
• Strong organizational skills with exceptional attention to detail, particularly when managing multiple concurrent deadlines
• Proven ability to collaborate effectively across global, cross-functional teams in a fast-paced environment
• Strong written communication skills, with the ability to synthesize complex information into clear, compelling proposal content

• Experience with various AI tools (e.g., Copilot, ChatGPT, Claude, N8N, etc...)
• Experience with proposal management platforms (e.g., Loopio, RFPIO/Responsive, or similar)
• Familiarity with government or enterprise RFP processes and compliance requirements
• Background in the software, technology, or professional services industry
• Exposure to Deltek products or project-based business environments
• APMP (Association of Proposal Management Professionals) certification or equivalent

Career Interests

Sales

Compensation Info

The U.S. salary range for this position is $49,000.00-$86,750.00. This range is subject to change as Deltek takes a number of factors into consideration when determining individual base pay, such as location, job-related knowledge, skills and experience. Certain roles are eligible for additional rewards, including incentive compensation and equity.

Benefits and perks listed here may vary depending on the nature of employment with Deltek. Employees have access to healthcare benefits, a 401(k) plan and company match, paid vacation time and holidays, well-living programs, short-term and long-term disability coverage, basic life insurance and tuition reimbursement.

Position Type

FT

Travel Requirements

10%

Compliance Requirements

Certain roles may have additional privacy, security and compliance requirements to the extent they support Costpoint GCCM or similar product offerings.

EEO Statement

Deltek, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

E-Verify Statement

Deltek, Inc., utilizes the E-Verify program with every potential new hire. This makes it possible for us to make certain that every employee who works for Deltek is eligible to work in the United States. To learn more about E-Verify you can call 1-800-255-7688 or visit their website by clicking the logo below. E-Verify is a registered trademark of the United States Department of Homeland Security.

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you ("Personal Data") to administer and evaluate your application. We are the "controller" of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice. Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.