Coordinator, Regional Office

Posting Date

Note: This is an on-site role. Must be physically located and within daily commutable distance to one of our Divisional offices in El Paso , Dallas (75109), Birmingham (35203), or Houston (77040)

REPORTS TO: Regional Operations Directors

Job Description: This position provides a variety of comprehensive administrative and support duties to Regional Operations Directors and requires a diverse range of skills and thorough knowledge of organizational policies and procedures.

• Provide administrative secretarial support for Regional Operations Directors

• Compose and edit correspondence and memos from dictation, written, and verbal direction

• Manage confidential and non-routine information with absolute confidentiality

• Prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings as needed or requested

• Review mail, determine level of priority, and process accordingly

• Coordinate RODs electronic calendar and coordinate meetings

• Make travel arrangements as requested

• Reconcile and track expense reports to ensure accuracy of all account codes for correct payment of expenses

• Create and/or assist with creating presentations as requested or needed

• Act as facility and customer liaison for RODs, fielding calls and responding to needs within scope of assigned responsibilities

• Coordinate and arrange conference calls and gather data as requested for calls

• Prepare or assist with the preparation of scheduled and ad hoc statistical and narrative reports; perform basic information gathering and analysis as directed and in accordance with pre-established procedures

• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a "can do" customer service attitude

• Schedule and coordinate meetings, events, training sessions, interviews, appointments and travel arrangements as required

• Establish, maintain, and update files, databases, records and other documents

• Proactively monitor and request office supplies and equipment needs

• Prepare weekly and monthly divisional metric reports; gather data as needed

• Obtain and track monthly invoices

• Coordinate the collection of and report information requests from the corporate office

• Pull monthly divisional data and send to appropriate departments

• Other duties as assigned including but not limited to:

• Coordinate team meetings as requested; attend education activities, inservices, and team meetings

• Handle special projects on an as-needed and sometimes urgent basis

• Understand and comply with DaVita policies and procedures (including DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (CMS, HIPPA, OSHA, or other governing agencies including but not limited to Joint Commission)

• Comply with state or federal regulations of the Injury Prevention and Safety Training Program

• Able to work overtime with little or no notice

• Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position

• Travel required: 10%-30%

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required

• Associate's or Bachelor's degree and professional secretarial certification preferred

• Minimum of three (3) years' experience as administrative or executive assistant required

• Minimum typing speed of 60 wpm strongly preferred

• Intermediate computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook required

• Exceptional time management, project management and project coordination experience

• Demonstrated expertise in attention to detail, prioritization, and organization

ESSENTIAL BEHAVIORS, SKILLS, AND ATTITUDES REQUIRED FOR SUCCESS IN THIS POSITION:

• Commitment to DaVita's values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment and Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors in every day performance and interactions

• Excellent organizational skills with superior attention to detail and follow through

• Demonstrated ability to handle busy phones in a professional and courteous manner with all levels of the organization

• Ability to learn new processes quickly

• Sound judgment, troubleshooting, and problem resolution skills

What We'll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out

• Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.

Full vaccination against COVID-19 may be required by hospitals in this program, which may include a booster when eligible.

#LI-JM2

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Beware of Recruitment Fraud

DaVita will never ask for payment or personal financial information at any point in the hiring process, nor will we ever communicate with you using email addresses outside of the DaVita secure network. If you receive a request like this, it is not legitimate. Do not share your information.