WVU Extension Administrative Assistant - Cabell County

The Extension Department at West Virginia University is currently accepting applications for a WVU Extension Administrative Assistant located in Cabell County.

About the Opportunity

The administrative assistant for the WVU Extension Office in Cabell County, WV, will be responsible for general office management and assisting the 4-H Youth and Development Agent. Will oversee the daily operations of the office and collaborates on youth development programs as needed.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Office Management
  • Receives and greets visitors to office area and directs visitors to the appropriate staff member.
  • Answers telephone, screens calls, and communicates messages to appropriate staff members.
  • Takes minutes of all staff meetings. Distribute to staff for corrections or changes.
  • Schedules and supports meetings and appointments as assigned by supervisor.
  • Assists with editing and mailing of program newsletters and other publications.
  • Collects incoming mail and organizes outgoing mail.
  • Conducts data entry work; this includes, but is not limited to, camp registration materials and 4-H member enrollment forms for the online registration reporting system.
  • Maintains and monitors office supplies and inventory.
  • Opens & maintains office hours from 8:00 a.m. - 4:00 p.m. Monday - Friday
  • Other office duties as assigned
• Technology Support
  • Oversees maintenance and updates of office machines and equipment.
  • Serves as technology contact and liaison between Cabell County Extension Office and WVU's Office of Technology (OT) located on the main campus in Morgantown
• Youth Programming
  • Assists in planning and implementing summer camps, fairs, and other events.
  • Assists in purchasing and organizing program supplies and materials

Pay Grade: 12

• Business or secretarial training obtained through a post-high school program of up to eighteen (18) months plus; OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
• A minimum of two (2) years of experience in the following:
  • Relevant administrative experience
  • Experience working with youth required
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Knowledge, Skills, and Abilities
• Proficient computer skills required using several applications: Microsoft Office (Word, Excel, Publisher, Access, Outlook), etc.
• Creative design skills preferred to make promotional materials for events, clubs, etc.
• Interpersonal skills required to interact with the public, youth, parents, volunteers, and WVUES employees.
• Organizational skills required to manage office supplies & assist with managing programming supplies

Valid Driver's License

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.