Travel Accountant
 The University of Texas at Austin | |
retirement plan
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 United States, Texas, Austin | |
| 101 East 27th Street (Show on map) | |
 Jul 18, 2026 | |
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Job Posting Title: Travel Accountant---- Hiring Department: Department of Mathematics---- Position Open To: All Applicants---- Weekly Scheduled Hours: 40---- FLSA Status: Exempt from FLSA---- Earliest Start Date: Aug 24, 2026---- Position Duration: Expected to Continue---- Location: UT MAIN CAMPUS---- Job Details: General Notes Responsible for processing a high volume of travel and travel-related documents for the Department of Mathematics. Responsibilities Travel: Serve as the Department's main contact for faculty, student, and visitor travel. Perform comprehensive travel management and coordinate all arrangements to include hotel reservations, parking, travel reimbursements, vendor set up (PIF), direct deposit, NETA form and flight accommodation (Concur). Responsible for creating prior approval travel paperwork for visitors, assisting faculty with their Travel Authorization Requests, and answering questions regarding University and Department travel policies. Create VE5, VE6, and VP5 travel documents. Ensure that accurate and appropriate receipts and supporting documentation are submitted to the Office of Accounting for reimbursements. Wire Transfers: coordinate and process all aspects of wire transfers. Event Management: work with faculty and student organizers to coordinate event logistics, budgeting and details to secure all aspects of travel management. Budget: ensure all accounts have sufficient spending balance for travel requests. Create budget transfers. Procurement, Purchasing, & Payments: serve as a backup for department purchasing, procurement, and payments. Coordinate purchasing documentation to include Purchase Orders, Official Occasion Expense Forms, or contracts. Responsible for creating payment vouchers (VP1, VP2, and VPE documents) to pay vendors or reimburse UT employees for business expenses. Work with vendors to complete PIFs, resolve invoicing concerns and process payments. Required Qualifications Bachelor's degree in Finance, Accounting, or Business Administration from an accredited institution. Two years of progressively responsible experience in finance or accounting with experience in financial analysis. Ability to work as a member of a large and complex team; providing exceptional, consistent, and reliable customer service in a financial capacity. Data analysis experience is a plus. Knowledge of accounting principles and practices, financial management, and internal controls. Proficient with Microsoft Office and functionalities of financial accounting and reporting systems. Relevant education and experience may be substituted as appropriate. Preferred Qualifications * Prior experience in an academic or research environment. $60,000 + depending on qualifications Working Conditions * Work is performed in a standard office environment. * In office - Possible hybrid schedule. * Resume/CV ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. | |