Business Office Supervisor (CONTRACTS AND GRANTS SUPV 1)

Serves as primary resource to the Department Chairs, CAO, Directors, and PIs in areas of pre- and post-award administration of extramural funds, effort reporting. Manage/supervise business office and department funds, serve as financial compliance officer for the Department of Surgical & Radiological Sciences (VSR). Serve as point of contact for Directors and research personnel for the Vision Science Research Laboratory, the Oncology Laboratory, and faculty operating in the Veterinary Orthopedic Research Laboratory. Act as primary Department resource for all federal (NIH) pre- and post-award RFP submissions granting and compliance requirements; prepare complex budgets, effort reporting, long-range planning and oversight of extramural funding streams ensuring funds are directed appropriately for recapture of indirect costs and faculty salaries are charged correctly (including CAP salaries as regulated by NIH). Manage department's recharge units, modify and develop laboratory recharge rates; manage a variety of other revenue streams that include state, private, and gift funding sources. Exercise a high level of fiscal management overseeing the day-to-day management of the VSR Business office, including the supervision, recruitment, training, and performance management (including disciplinary and corrective action) of business office staff. Serve as backup supervisor in Department Manager's absence.

Apply By Date

09/09/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• BA in accounting, finance, math or related field.
• Experience working with federal (NIH), private and recharge units and compliance with regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of contract/grant funds.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience in budget preparation based on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.
• Experience in providing excellent customer service.
• Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Strong verbal and written communication skills.
• Advanced Excel skills.

Preferred Qualifications

• Research Administration Certification.
• Experience in the UC Path, Cognos, Aggie Enterprise, Cayuse SP & 424, Pre-Purchasing, and Aggie Expense or Oracle Enterprise Systems.
• Experience in recruiting, selecting, training, assigning, supervising, evaluating and providing development opportunities to staff.
• Leadership and decision-making experience to focus on key issues, research, and gather and integrate information; and to formulate recommendations and develop approaches to evaluate and address business needs.
• Knowledge of University accounting policies and procedures.
• Skills to train employees in all matters related to purchasing, accounts payable, travel and entertainment, ledger reconciliation, business contracts, materials management, gifts and internal controls.

Key Responsibilities

• 45% - Financial/Budgetary and Extramural Planning Analysis
• 30% - Supervision
• 15% - Account Management / Purchasing / Travel & Entertainment
• 10% - Business Process Improvement / Compliance

Department Overview

The Department of Surgical and Radiological Sciences is the largest academic Department in the School of Veterinary Medicine, with 77 Faculty, as well as multiple Emeriti faculty, researchers, visiting scholars, post-docs, graduates and undergraduate's student personnel, career staff and contract staff personnel. The Department has annual expenditures in excess of $14M.This position is responsible for supervision of the business office team providing financial administration and analysis on expenditures totaling over $6 million for contract and grants, purchasing, accounts payable, travel & entertainment, and recharge unit administration in the Department of Surgical and Radiological Sciences and collaborative units across campus. This position is expected to promote a cohesive and supportive work environment of inclusion and opportunity for professional growth.

POSITION INFORMATION

• Salary or Pay Range: $79,400.00 - $144,000.00
• Salary Frequency: Annual
• Salary Grade: Grade 22
• UC Job Title: CONTRACTS AND GRANTS SUPV 1
• UC Job Code: 006217
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F, 8am - 5 pm with some flexibility
• Location: Davis, Ca
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB