Financial Analyst

Position Number: 40888178

Payroll Title: FINANCIAL SVC ANL 2 CX (004754)

Job Code: 004754

Job Open Date: 8/26/26

Application Review Begins: 9/10/26

Department Code (Name): POLI (POLICE DEPT)

Percentage of Time: 100%

Union Code (Name): CX- Clerical/Admin

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $64,206 to $105,340/year.

Work Location: North Hall, Room 1135

Working Days and Hours: Monday - Friday 8:00am - 5:00pm, occasional weekends and evenings

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Not Applicable

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

At UC Santa Barbara, we offer a dynamic environment that prizes academic inquiry and interpersonal connection to inspire scholarly ambition, creativity, and discoveries with wide-ranging impact. We're inquisitive and curious, community-driven, and globally focused. Across our campus, you'll find independent thinkers and consensus builders, Nobel Laureates, and leaders chasing noble causes. But no matter how you define us, we are above all Gauchos - diverse in our pursuits yet connected in our collective drive toward excellence. The University of California, Santa Barbara, is a leading research institution that also provides a comprehensive liberal arts learning experience. Teaching and research go hand-in-hand at UC Santa Barbara. Our students are full participants in an educational journey of discovery that stimulates independent thought, critical reasoning, and creativity. Our academic community of faculty, students, and staff is characterized by a culture of interdisciplinary collaboration that is responsive to the needs of our multicultural and global society. All of this takes place within a living and learning environment like no other, as we draw inspiration from the beauty and resources of our extraordinary location at the edge of the Pacific Ocean. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Santa Barbara, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at Santa Barbara, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Lieutenant of Administration, the Financial Analyst provides analytical, budget, financial management, and organizational support on a wide range of financial matters for Police & Public Safety. Responsible for daily fiscal and business operations, including general ledger reconciliation, maintaining accuracy of information recorded in accounting systems, researching, analyzing and reconciling financial data, and the purchasing audit. Conducts ad hoc financial analysis and/or reporting for a wide variety of projects and systems. Must work independently and act with sound judgment and confidentiality, anticipate job requirements, prioritize and coordinate multiple complex tasks with interruptions while able to meet deadlines. Supervises one (1) FTE.

Qualifications:

Required Qualifications:

• High School Diploma or equivalent certification
• Bachelor's degree in a related area and/or equivalent experience/training
• 1-3 years' experience in finance or a related field
• Proficiency in the use of spreadsheet and database software
• Ability to act independently with sound judgement and confidentiality
• Ability to function effectively as a member of a team
• Effective verbal and written communication skills
• Attention to detail and ability to multitask in a high-volume environment

Preferred Qualifications:

• Working knowledge of financial processes, policies, and procedures

Special Conditions of Employment:

• Applicants are required to complete a background investigation.
• Mandated reporting requirements of Child Abuse
• Mandated reporting requirement of Dependent Adult Abuse
• UCSB Campus Security Authority under Clery Act
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 85% Financial & Operations Management - Provides fiscal management, financial planning & analysis, and budgetary development for all assigned units. Maintains working knowledge of University policies and procedures in the areas of fiscal and business operations; demonstrates flexibility in learning and adapting to new business processes and systems to meet both University and departmental needs. Ensures department compliance with UC policies & procedures. Responsible for the day-to-day procurement process for supplies, equipment, and services via the Gateway Procurement system; reviews Common Chart of Accounts coding, verifies purchases are allowable and applicable to the funding source. Guides staff in all purchasing matters, keeping them apprised of current policies, procedures, and requirements for maintaining auditable purchasing records. Creates, reviews, and submits requisitions, packing slips, and invoices to ensure timely transactional processing from request to invoice payment. Initiates, reviews, and allocates transactions related to the UCSB FlexCard for assigned departments. Ensures compliance with all policies and stays current on procurement processes and policies. Adheres to campus FlexCard program requirements for annual mandatory training and responds to monthly transactional audits from the campus FlexCard Program. Responsible for the Accounts Payable functions for assigned departments. Creates, reviews, and submits invoices and audits invoices against purchase orders and packing slips; verifies accuracy of invoice data: items ordered and delivered; monitors invoice payment process in Gateway Procurement system and ensures timely payments. Responsible for maintenance and retention of back-up documentation on expenditure transactions to ensure completeness, auditability, and compliance with the University purchasing and accounts payable policies and procedures. Follows up with central Accounts Payable on payments. Creates, reviews, and submits Deposit & Recording Advice for all funds received directly to the assigned departments to ensure deposits are recorded to the correct funding string. Bills for recharges and events. Submits and reviews journals and recharges related to assigned departments. Reviews and reconciles monthly ledger reports for accuracy and timeliness of transactions as well as compliance with University policies. Manages and monitors budget information for assigned departments. Reviews budget-to-actual reports monthly. Alerts leadership of abnormalities and/or deficits. Participates in the annual budget process by updating Workforce Planning and Annual Plan in Fusion Cloud EPM Planning. Timely and accurately oversees all travel for assigned departments. Creates and reviews all travel documentation to ensure expense is allowable, allocable, and adheres to University policies. Creates, reviews, and updates all travel-related transactions. Verifies that all necessary backup has been obtained from the traveler. Provides training or resources for travelers to use Concur and serves as an Account Approver for assigned departments. Provides leadership and sets priorities, recruits, interviews, hires, trains, directs, disciplines, and evaluates one (1) FTE.

• 15% Special Projects - Regularly leads projects of critical importance to the organization that may have campus and community-wide impact. Provides analytical and administrative support and serves as an expert resource to internal and other campus ad hoc and standing committees as needed. Recommends new approaches, policies, and procedures to continually improve departmental processes. Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for achieving assigned work objectives.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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