Clerical Assistant 2

As a Clerical Assistant 2 with the Commonwealth of Pennsylvania, you will work at the center of daily office activity and help maintain efficient operations. This role gives you the ability to make a meaningful impact by supporting leadership and employee relations staff. You will take on tasks that require focus, professionalism, and good communication. Step into a role that encourages growth and recognizes the importance of dependable administrative support.

This position provides confidential clerical support within the District and plays an important role in maintaining organized office processes and employee relations documentation.

As a Clerical Assistant 2, you will perform the following duties:

• Office Support: Handle daily administrative tasks that assist the District Executive and Employee Relations staff
• Document Preparation: Draft and edit correspondence related to employee relations matters while keeping information secure
• Backup Assistance: Provide support to the Administrative Assistant when needed
• Program Coordination: Help with organizing and maintaining SECA program activities for the District
• Meeting Preparation: Prepare materials and schedules for meetings and ensure information is accurate

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday.
• This is a confidential position
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Oil City. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

• One year or more experience working with confidential or sensitive information in a professional setting.
• One year or more experience organizing detailed documentation or case files, including maintaining electronic and physical filing systems.
• One year or more experience preparing or formatting documents in Microsoft Word and Excel as part of your regular job duties.
• One year or more experience being responsible for taking official meeting minutes or documenting discussions for record-keeping purposes.
• One year or more experience entering or updating information in electronic tracking systems or databases.
• Two years or more of customer service background (answering incoming telephone calls, re-routing class as a switchboard operator or speaking with customers and/or employees that come into the office).
• You must be able to perform essential job functions.

• Six months or more experience handling incoming calls or inquiries
  from elected officials, legislative offices, or other government representatives as
  part of your work responsibilities.
• One year or more experience working with union contract provisions,
  such as interpreting contract language or tracking matters related to collective
  bargaining agreements.
• One year or more experience scheduling and organizing meetings for
  managers, to include travel arrangements, organizing meals, preparing agendas,
  etc.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
  
  

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).