Legal Secretary

Education Requirements

• High school diploma or GED required.
• Additional education in Legal Studies, Paralegal Studies, Business Administration, or a related field is preferred.
• Ability to understand legal terminology, court procedures, and document preparation requirements.

Experience Requirements

• 2+ years of experience as a Legal Secretary, Litigation Secretary, Legal Assistant, or similar legal support professional required.
• Experience supporting attorneys in a law firm, government agency, or public sector legal office.
• Proven experience preparing legal documents, managing case files, coordinating deadlines, and supporting litigation and trial preparation.
• Experience working with case management systems, document management software, and Microsoft Office applications.

Preferred Qualifications

• Strong knowledge of court rules, filing procedures, and litigation timelines.
• Experience preparing motions, pleadings, subpoenas, discovery documents, and trial binders.
• Demonstrated ability to support multiple attorneys and manage competing priorities in a high-volume legal environment.
• Exceptional organizational skills, attention to detail, and ability to maintain strict confidentiality.
• Strong verbal and written communication skills with the ability to interact professionally with legal staff, court personnel, and external parties.

Physical Capabilities

• Ability to work at a computer workstation for extended periods.
• Frequent use of hands and fingers for typing, document preparation, and data entry.
• Ability to review detailed legal documents and case records with a high degree of accuracy.
• Ability to manage multiple deadlines and responsibilities in a fast-paced office environment.

Job Duties

• Provide administrative and litigation support to attorneys and legal staff during all phases of case management and trial preparation.
• Prepare, format, proofread, and finalize legal documents, including motions, pleadings, subpoenas, correspondence, and court filings.
• Organize, maintain, and manage legal case files, records, and document repositories.
• Coordinate court dates, filing deadlines, attorney calendars, meetings, and litigation schedules.
• Assist with trial preparation by compiling exhibits, preparing trial binders, organizing evidence, and coordinating case materials.
• Monitor deadlines and ensure timely completion of legal documents and court submissions.
• Maintain confidentiality of sensitive legal information and client records.
• Support multiple legal professionals while ensuring efficient workflow and compliance with court requirements.

Benefits

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.