Lead Payroll Specialist

Advance Your Career with E2 Optics

Are you ready to elevate your career with an award-winning, Woman-Owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry-powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.

At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA-we believe in lifting each other up, mentoring with purpose, and celebrating every win.

If you're looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America's largest and fastest-growing tech integrators and help us shape what's next.

Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures.
• Promote company Core Values to foster and safeguard a family-centric culture.
  
• Lead and coordinate daily payroll operations to ensure payrolls are processed accurately, timely, and in compliance with company policies and applicable federal, state, and local regulations.
  
• Assign, prioritize, and monitor payroll workloads to ensure deadlines, service levels, and quality standards are consistently achieved.
  
• Review payroll registers, audit reports, reconciliations, and payroll transactions for completeness and accuracy prior to payroll processing.
  
• Serve as the primary escalation point for complex payroll issues, tax notices, compliance questions, payroll corrections, and employee concerns.
  
• Create, update, and maintain Standard Operating Procedures (SOPs) to reflect ongoing payroll process changes, legislative updates, system enhancements, and operational improvements, ensuring the payroll team has accurate and current documentation.
  
• Ensure payroll policies, procedures, internal controls, are consistently followed across the payroll team.
• Oversee preparation for quarter-end and year-end payroll activities, including reconciliations, tax reporting, W-2 processing, and audit readiness.
  
• Support internal and external payroll audits by reviewing documentation, validating payroll records, and ensuring compliance with regulatory requirements.
  
• Act as the Payroll Manager's delegate when assigned, providing operational leadership and decision-making support during their absence.
  
• Perform other duties and special projects as assigned.

• High School Diploma or GED required.
• 6+ years of progressive payroll experience.
  
• Extensive experience with multi-state payroll, compliance, and complex payroll environments.
• Strong leadership, coaching, and decision-making capabilities.
  
• Advanced payroll compliance and regulatory knowledge.
  
• Excellent organizational, prioritization, and communication skills.
  
• Ability to lead without direct managerial authority.
  
• High level of accountability, discretion, and professionalism.

• Competitive pay
• Opportunities for professional development and career growth
• BICSI training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays

The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight and confined spaces. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above job definition information is intended to describe the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.