Assistant Director of Financial Operations and Reporting

Bachelor's degree in a related field or equivalent and 8 years of professional experience

• Thorough knowledge of principles and practices pertaining to UGA policies, procedures, and college operations.
• High level of technical skills and aptitude, especially with University systems and Excel.
• Extensive knowledge of university budget and accounting rules.
• Skilled in process design & development.
• Strong leadership & communication skills.
• High commitment to Customer Service and continuous Improvement.

• Direct personnel management: Plan, organize, and evaluate the day-to-day activities of the five Financial Team Leads, including their oversight and supervision of the respective Business Operations Partners.
• Performance and development: Recruit, hire, train, and motivate staff. Conduct regular performance evaluations, make salary recommendations, and facilitate professional development to ensure a high-functioning team.

• Workload and productivity: Perform regular workload assessments and monitor productivity to ensure equitable distribution of tasks and consistency in service delivery across all teams.
• Liaison and support: Provide high-level assistance in analyzing and resolving complex fiscal issues for the 20+ academic departments and units supported by the Terry Business Office.

• Business Intelligence: Develop and maintain data dashboards for budget execution, staffing, and other data to support short-term actions and long-range goals.
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  SLA monitoring: Build systematic monitoring tools to track turnaround times and standard service compliance across all TBO Financial Teams, establishing a monthly dashboard for leadership to track progress.
• Anomaly detection: Proactively identify and analyze organizational or system anomalies affecting payroll or financial operations.
• Budgetary support: Assist the Administrative Financial Director with budget planning and annual data reporting, and provide advanced research and analysis as needed.

• Foundation liaison: Serve as the Terry College financial liaison to the UGA Foundation and act as the subject matter expert on foundation systems. Coordinate with the Terry Office of Development and Alumni Relations to develop new accounts and update existing accounts.
• Fund utilization: Maintain a standing list of foundation accounts with no spending and proactively contact spending authorities for under-spent accounts to ensure effective resource utilization.
• Strategic consolidation: Coordinate actions to consolidate accounts with expired purposes or infrequent spending.
• Endowment oversight: Act as the primary Business Office liaison for new professorships, endowments, scholarships, and other funds assigned to the college. Ensure timely communication to affected teams and units, coordinate implementation activities, and support the effective administration and utilization of funds.

• Process improvement pipeline: Lead the office in building and managing a formal improvement backlog, converting ideas into implemented and measured deliverables.
• University-level representation: Represent the Terry College on university-level committees and serve in ad-hoc leadership roles to ensure college interests align with central fiscal policies.
• Cross-functional project support: Assist the Administrative Financial Director with special projects and initiatives, outside the scope of budget and reporting duties above, to improve business operations.