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Human Resource Associate III (Associate Director) - College of Urban Planning & Public Affairs

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Sep 16, 2026
Human Resource Associate III (Associate Director) - College of Urban Planning & Public Affairs Human Resource Associate III (Associate Director) - College of Urban Planning & Public Affairs Hiring Department: Urban Planning &Public Affairs Location: Chicago, IL USA Requisition ID: 1042700 FTE: 1 Work Schedule: Monday - Friday, 9:00AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Salary Range (commensurate with experience): $90,000.00 - 100,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under a shared services model, the Associate Director of Human Resources performs a broad range of HR functions, including recruitment and hiring, employee separations, appointment changes, coordination of annual performance reviews, employee and labor relations, leave administration, and faculty and staff search management. The Associate Director works closely with the Dean, Associate Dean for Administration, Finance and Research Operations, department heads, center directors, and operations staff to support the college's human resources needs. Duties & Responsibilities: Process, review, and monitor HR transactions using University HR systems, ensuring accuracy, compliance, and timely completion. Prepare and process all academic offer letters, appointment documentation and maintain employee records and HR documentation in compliance with University policies and procedures. Coordinate and manage full-cycle recruitment and hiring activities, including job descriptions, position approvals, advertising, search support, interviews, offers, and onboarding. Support faculty and staff search committees by providing recruitment guidance, coordinating interviews, reviewing applicant materials, and monitoring recruiting systems. Monitor probationary reviews, job description updates, stipends, overcompensation requests, volunteer and visiting appointments, and other personnel actions. Review and process leave requests, ensuring compliance with federal, state, and University regulations, including FMLA, ADA, disability, sabbatical, and other leave programs. Monitor employee time reporting, leave accruals, and benefits usage through University timekeeping and HR systems. Provide guidance to supervisors and employees on HR policies, procedures, employee relations issues, and progressive discipline practices. Administer faculty, staff, academic professional, researcher, student, temporary employee, and retiree appointments throughout the employee lifecycle. Serve as the college P&T coordinator. Facilitate the preparation and submission of Board of Trustees (BOT) packets for tenure-track faculty proposals in collaboration with Unit Executive Officers (UEOs) and the Associate Dean for Faculty Affairs. Coordinate visa and immigration-related processes with the Office of International Services for international employees and visitors. Participate in departmental, college, and campus-wide committees, meetings, and cross-functional initiatives. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. 10 years of work experience performing professional-level human resources duties. Preferred Qualifications: Knowledge of management principles, practices, methods, and techniques. Work-related experience making recommendations and decisions. Database reporting (i.e., EDDIE) and knowledge of university HR systems. Completes work with a general degree of supervision; regularly provides guidance to, and acts as an informal resource for, others with less experience and exceptional attention to detail. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://apptrkr.com/9832972"">https://uic.csod.com/ux/ats/careersite/1/home/requisition/20872?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency je-11ae38ae397c47fd8ea2a1b906031b5a